Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to enter into an agreement with Canadian Time Systems (dba Key Tracer Systems Inc.) for maintenance and support services on an electronic key management system. The term of this maintenance and support agreement is for the term period August 16, 2016 to August 15, 2017 at a cost of $22,480.00.
DPU requires a key management system to automate management of vehicle assignments through its automated vehicle location (AVL) system. Benefits of the system include: increased security and control over vehicles, preventing unauthorized key access; increased productivity and reduced liability; and reduction in the number of lost or misplaced keys. The system was originally procured by solicitation SA005016 and authorized by Ordinance 2422-2013, passed by Columbus City Council on December 16, 2013 for $174,085.00 under (EL015195).
This ordinance also requests approval to continue services provided by Canadian Time Systems (dba Key Tracer Systems Inc.) in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; as it has been determined that Key Tracer Systems Inc is the sole distributor of the Key Tracer System, and does not utilize distributors or re-sellers for warranty services (hardware or software support ) of its product.
FISCAL IMPACT:
In 2013, $174,085.00 was legislated for the procurement of the Key Tracer System. This year (2016), passage of this ordinance will authorize the expenditure of $22,480.00 for maintenance and support bringing the aggregate total to $196,565.00. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIAN...
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