Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Varo Engineers, Inc., for the Morse Rd. Phase III & IV System Improvements Project, in an amount up to $195,019.39, for the Division of Power.
This Ordinance will help close the loop between the Hap Cremean Substation and the Italian Village Substation. The work will include all survey, engineering and consulting services involved in the design of an overhead and underground distribution circuit.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Phase III will install a 14.4 KV distribution circuit on Morse Rd. from Cleveland Ave. to the Hap Cremean Substation. Phase IV will be new overhead conductor which will connect to an existing 14.4 KV circuit along High St. and extend to circuit 7221 on Morse Rd. This will assist in the future conversion of existing 7.2 KV circuits on the north end of Columbus which will in turn provide greater reliability of service to existing customers and increase the ability to connect new customers. See the attached Information form for additional work details.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Proposal Quality, 2. Environmental Innovation, 3. Experience of Team, 4. Ability to Perform Expeditiously, 5. Past Performance, and 6. Local Workforce.
Requests for Proposals (RFP's) were received on March 18, 2016 from Varo Engineers and Stantec Consulting Services.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to Varo Engineers, Inc.
The Contract Compliance Number for Varo Engineers, Inc. is 31-0722508 (expires 2/1/18, MAJ) (DAX Vendor #004243). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Varo Engineers, Inc.
4. FISCAL IMPACT: An expenditure within the Electricity G.O. Bonds Fund of $195,019.39 will be necessary.
Title
To authorize the Director of Public Utilities to enter into an agreement with Varo Engineers, Inc. for professional engineering services for the Morse Rd. Phase III & IV System Improvements Project for the Division of Power; to amend the 2016 Capital Improvements Budget; and to authorize a transfer and an expenditure up to $195,019.39 within the Electricity General Obligations Bonds Fund. ($195,019.39)
Body
WHEREAS, two proposals for professional engineering services for the Morse Rd. Phase III & IV System Improvements Project were received on March 18, 2016; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Varo Engineers, Inc.; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with Varo Engineers, Inc. for the Morse Rd. Phase III & IV System Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
6303 / P670793-100000 / New Substation Transformer / $1,471,742 / ($195,019) / $1,276,723
6303 / P670060-100003 / Morse Rd Ph. III & IV/ $0 / $195,019 / $195,019
SECTION 2. That the transfer of $195,019.39, or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 Electricity G.O. Bonds Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Morse Rd. Phase III & IV System Improvements Project with Varo Engineers, Inc., 2751 Tuller Parkway Dublin, Ohio 43017; for an expenditure up to $195,019.39 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 4. That the transfer of $195,019.39 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $195,019.39 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.