Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Operation Safewalks - Joyce Avenue Phase 3 (OPWC CC04T/CC0ST) project and to provide payment for construction, construction administration and inspection services.
The Operation Safewalks - Joyce Avenue Phase 3 (OPWC CC04T/CC0ST) work consists of the reconstruction of 0.70 mile portion of Joyce Avenue and adjacent side streets from approximately 900’ north of 17th Avenue to approximately 125’ north of Kenmore Avenue. Project includes: pavement widening, water line installation, street trees, drainage improvements, sanitary sewer improvements, pedestrian walks and shared use path, replacement of existing traffic signals at Joyce Avenue and Maynard as well as detention basins at 25th Avenue and Joyce Avenue, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is August 3, 2016. The project was let by the Office of Support Services through Bid Express. Four bids were received on June 9, 2016, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $7,227,750.92 Columbus, OH Majority
George J. Igel & Co., Inc. $7,336,307.29 Columbus, OH Majority
Trucco Construction Co. $7,464,860.43 Delaware, OH Majority
Shelly and Sands, Inc. $8,396,439.86 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder for their bid of $7,227,750.92. The amount of construction administration and inspection services will be $722,775.09. The total legislated amount is $7,950,526.01.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
Pre-Qualification Status
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382, Vendor Number 006056, and expires 9/4/17.
3. FISCAL IMPACT
The project is a joint project with the Department of Public Service and the Department of Public Utilities. There are multiple sources of funding for this project as follows:
• A $3,500,000.00 grant by the Ohio Public Works Commission (OPWC).
• Department of Public Service Streets and Highways Bond Fund, Fund 7704, for $1,712,558.73. Funding for this project is budgeted in the Public Service 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received.
• Department of Public Utilities Bond Funds (Sewers and Drains) for $52,690.00.
• Department of Public Utilities Bond Funds (Storm Drains) for $2,685,277.28.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary sidewalk work to commence as early as possible to ensure the safety of the traveling public.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund, Storm Sewer Bonds Fund, and within the Sanitary Sewer Permanent Improvement Fund; to authorize the City Auditor to appropriate funds in the Local Transportation Improvement Fund, Storm Sewer Bonds Fund, and the Sanitary Sewer Permanent Improvement Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction, construction administration, and inspection services in connection with the Operation Safewalks - Joyce Avenue Phase 3 project; and to declare an emergency. ($7,950,526.01)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Operation Safewalks - Joyce Avenue Phase 3 (OPWC CC04T/CC0ST) project; and
WHEREAS, work on this project consists of the reconstruction of 0.70 mile portion of Joyce Avenue and adjacent side streets from approximately 900’ north of 17th Avenue to approximately 125’ north of Kenmore Avenue. Project includes: pavement widening, water line installation, street trees, drainage improvements, sanitary sewer improvements, pedestrian walks and shared use path, replacement of existing traffic signals at Joyce Avenue and Maynard as well as detention basins at 25th Avenue and Joyce Avenue; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Operation Safewalks - Joyce Avenue Phase 3 (OPWC CC04T/CC0ST) project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Company; and
WHEREAS, the Department of Public Utilities will contribute funding for Storm Sewer improvements and Sanitary improvements within the limits of this project; and
WHEREAS, the City has received an OPWC grant and will utilize this OPWC funding for this project; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company so this project can proceed immediately for the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P590131-100003 / Miscellaneous Developments -- American Addition Infrastructure (Voted Carryover) / $1,800,272.00 / ($1,712,558.00) / $87,714.00
7704 / P440104-100007 / Roadway Improvements -- Creative Campus (Voted Carryover) / $658,539.00 / ($600,000.00) / $58,539.00
7704 / P440104-100008 / Roadway Improvements -- 18th Street (Voted Carryover) / $896,917.00 / ($880,871.00) / $16,046.00
6115 / P671999-100000 / Unallocated Balance / $62,204 / $89,995 / $152,199
6115 / P671999-100000 / Unallocated Balance / $152,199.00 / ($52,690.00) / $99,509.00
6204 / P611009-100000 / Broad/Terrace SSI/ $6,390,615.00 / ($2,596,655.00) / $3,793,960.00
7704 / P590955-100017 / Operation Safewalks - Joyce Avenue Phase 3 (Voted Carryover) / $1.00 / $3,193,429.00 / $3,193,430.00
6115 / P650573-100000 / Joyce Ave Phase #3 / $0.00 / $52,690.00 / $52,690.00
6204 / P610990-100003 / Joyce Ave Phase 3 / $88,622.00 / $2,596,655.00 / $2,685,277.00
SECTION 2. That the transfer of $3,193,428.80, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $52,690.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6115 Sanitary Sewer Permanent Improvement Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $2,596,655.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6204 Storm Sewer Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $2,019,129.94 is appropriated upon receipt of an executed grant agreement in Fund 7763 Local Transportation Improvement Fund in Object Class 06 per the account codes in the attachment to this ordinance.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $52,690.00 is appropriated in Fund 6115 Sanitary Sewer Permanent Improvement Fund in Object Class 06 per the account codes in the attachment to this ordinance.
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219, for the construction of the Operation Safewalks - Joyce Avenue Phase 3 (OPWC CC04T/CC0ST) project in the amount of $7,227,750.92, or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $722,775.09.
SECTION 8. That the expenditure of the sum of $1,712,558.73, or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bond Fund, Fund 7704, in object class 06 Capital Outlay; that the expenditure of the sum of $2,019,129.94, or so much thereof as may be needed, is hereby authorized in the Local Transportation Improvement Fund, Fund 7763, in object class 06 Capital Outlay; that the expenditure of the sum of $2,685,277.28, or so much thereof as may be needed, is hereby authorized in the Storm Water Improvement Fund, Fund, Fund 6204, in object class 06 Capital Outlay; and that the expenditure of the sum of $52,690.00, or so much thereof as may be needed, is hereby authorized in the Sewer Permanent Improvement Fund, Fund 6115, in object class 06 Capital Outlay. All such expenditures are per the accounting codes in the attachment to this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.