Explanation
BACKGROUND: Ordinance No. 1078-2013 authorized the City Auditor to enter into a contract with Vinimaya Inc. to implement the vMarketPlace, in conjunction with the implementation of the City’s new financial system. The vMarketPlace is an electronic catalog administered by the Purchasing Office. It is made available to City staff, allowing them to purchase items from universal term contracts. Currently, there are over 175 contracts in the electronic catalog, with over 2 million distinct items. The electronic catalog aggregates catalog content from City contracts and externally manages the content for a single site.
The original contract with Vinimaya, Inc. was awarded through a bid waiver. The company was identified during the original selection of the City’s financial planning system in 2013. Vinimaya, Inc. presented as a potential sub-contractor during the Request for Proposals phase for the financial planning system. Although the general contractor was not selected, the City wished to contact with Vinimaya, Inc.
The Finance and Management Department, Purchasing Office, respectfully requests a waiver of the competitive bidding provisions of the Columbus City Codes to continue the City’s contractual relationship with Vinimaya, Inc. The contract will transfer from the City Auditor to the Finance and Management Director. The term of the proposed contract will be one year, with two one-year renewal options, dependent upon City Council approval of funding.
FISCAL IMPACT: The cost of the first year of this contract will be $173,800. The money is appropriated in the Finance and Management Department General Fund budget.
CONTRACT COMPLIANCE:
Vinimaya, Inc. 31-1710063, in process of being updated.
Title
To authorize the Finance and Management Director to contract with Vinimaya, Inc. for the continuation of hosted software solutions and professional services related to the vMarketPlace; to authorize the expenditure of up to $173,800.00 from the General...
Click here for full text