Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Trucco Construction Co., Inc. for the construction of the Poindexter Village Roadways Phase 2 project and to provide payment for construction administration and inspection services.
The work for the Poindexter Village Roadways Phase 2 project consists of: four street reconstructions, three alley reconstructions, a new street, and the extension of two existing roadways. Improvements include storm sewer, water main, sidewalks, shared use path, street lighting, street trees associated with the Poindexter Village redevelopment project, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is August 10, 2016. The project was let by the Office of Support Services through Bid Express. Three bids were received on June 21, 2016, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Trucco Construction Co., Inc. $8,484,274.57 Delaware, OH Majority
John Eramo & Sons, Inc. $9,169,644.40 Columbus, OH Majority
Complete General Construction $9,272,105.96 Columbus, OH Majority
Award is to be made to Trucco Construction Co., Inc. as the lowest, responsive, responsible and best bidder for their bid of $8,484,274.57. The amount of construction administration and inspection services will be $848,427.46. The total legislated amount is $9,332,702.03.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Co., Inc.
Pre-Qualification Status
Trucco Construction Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Trucco Construction Company is 31-1293605, Vendor Number 004988, and expires 5/6/18.
3. FISCAL IMPACT
There are multiple sources of funding for this project and are as follows:
• Department of Public Service Bond Funds in the amount of $78,207.07 and Department of Development Bond Funds in the amount of $7,909,478.85, both in the Streets and Highways Bond Fund, Fund 7704.
• Department of Public Utilities Bond Funds (Sewers and Drains) in the amount of $574,203.19 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109.
• Department of Public Utilities Bond Funds (Water) in the amount of $770,812.92 from the Water G. O. Bond Fund, Fund 6006.
An amendment to the 2016 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary sidewalk work to commence as early as possible to ensure the safety of the traveling public.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to appropriate funds in the Sanitary Sewer General Obligation Bond Fund; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund, within the Sanitary Sewer General Obligation Bond Fund, and within the Water General Obligations Bond Fund; to authorize the Director of Public Service to enter into contract with Trucco Construction Co., Inc. in connection with the Poindexter Village Roadways Phase 2 project; to authorize the expenditure of up to $9,332,702.03 to pay for construction, construction administration, and inspection for that project; and to declare an emergency. ($9,332,702.03)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Poindexter Village Roadways Phase 2 project; and
WHEREAS, work on this project consists of four street reconstructions, three alley reconstructions, a new street, and the extension of two existing roadways. Improvements include storm sewer, water main, sidewalks, shared use path, street lighting, street trees associated with the Poindexter Village redevelopment project; and
WHEREAS, Trucco Construction Co., Inc. will be awarded the contract for the Poindexter Village Roadways Phase 2 project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvement Budget for purposes of providing sufficient budget authority for the project; and
WHEREAS, it is necessary to authorize the transfer of cash and appropriation for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, it is necessary to provide for the payment of construction, construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately for the rehabilitation of this bridge to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704/ P590416-100001 / Poindexter Village Roadways (Voted Carryover) / $3,800,000.00 / ($3,800,000.00) / $0.00
7704/ P530161-100172 / Roadway Improvements - West Nationwide (Voted Carryover) / $4,100,000.00 / ($4,100,000.00) / $0.00
7704/ P440104-100006 / Roadway Improvements - Easton Square Place Extension (Voted Carryover) / $176,386.00 / ($9,479.00) / $166,907.00
7704 / P530103-100022 / Stelzer Road (Voted Carryover) / $402,857.00 / ($78,207.00) / $324,650.00
7704 / P590416-100003 / Poindexter Village Roadways Phase 2 (Voted Carryover) / $0.00 / $7,987,686.00 / $7,987,686.00
6109 / P650712-100000 / Town St. - Fourth St. Inflow Redirection / $0.00 / $574,204 / $574,204 (establish authority to match cash)
6109 / P650712-100000 / Town St. - Fourth St. Inflow Redirection / 574,204 / -$574,204/ $0
6109 / P590416-100004 / Poindexter Village Phase II / $0.00 / $574,204 / $574,204
Fund # | Project No. | Project. Name | Current | Revised | (Change)
6006 / P690236-100000 (carryover) / Water Main Rehab. / $200,376 / $523,581 / $323,205 (establish authority to match cash)
6006 / P690236-100000 (carryover) / Water Main Rehab. / $523,581 / $57,769 / ($465,812)
6006 / P570066 - 100000 (carryover) / 109 N. Front - Bldg. Constr. / $0 / $11,805 / $11,805 (establish authority to match cash)
6006 / P570066-100000 (carryover) 109 N. Front - Bldg. Constr. / $11,805 / $0 / ($11,805)
6006 / P690026-100002 (carryover) / 910 & Indianola Ave. Bldg. Imp's / $0 / $35,991 / $35,991 (establish authority to match cash)
6006 / P690026-100002 (carryover) / 910 & Indianola Ave. Bldg. Imp's / $35,991 / $0 / ($35,991)
6006 / P690486 - 100000 (carryover) / HCWP Disinf. Imp's / $202,800 / $44,000 / ($158,800)
6006 / P690521 - 100002 (carryover) / 2014 Water Main Repair / $0 / $98,407 / $98,407 (establish authority to match cash)
6006 / P690521 - 100002 (carryover) / 2014 Water Main Repair / $98,407 / $0 / ($98,407)
6006 / P590416-100005 (carryover) / Poindexter Village Phase II / $0 / $770,815/ $770,815
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $574,203.19 is appropriated in Fund 6109 Sanitary Sewer General Obligation Bond Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $7,987,685.92, or so much thereof as may be needed, is hereby authorized between projects in Fund 7704 Street and Highways Improvement; that the transfer of $574,203.19, or so much thereof as may be needed, is hereby authorized between projects within Fund 6110 Sanitary Sewer Revenue Bond Fund; and that the transfer of $770,812.92, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 Water G.O. Bond Fund, all per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Trucco Construction Co., Inc., 3531 Airport Road, Delaware, Ohio 43015, for the construction of the Poindexter Village Roadways Phase 2 project in the amount of $8,484,274.57 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $848,427.46.
SECTION 5. That the expenditure of $7,987,685.92, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $574,203.19, or so much thereof as may be needed, is hereby authorized in Fund 6109 Sanitary Sewer General Obligation Bond Fund in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $770,812.92, or so much thereof as may be needed, is hereby authorized in Fund 6006 Water G.O. Bond Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by
the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from
and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.