Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - 2016 Preventative Surface Treatments-Slurry Seal project and to provide payment for construction administration and inspection services.
The Resurfacing - 2016 Preventative Surface Treatments-Slurry Seal project consists of applying a thin coat of liquid asphalt and stone across the existing pavement to extend the life of the pavement. This will be performed on two hundred and nine (209) city streets and fifty-four (54) ADA curb ramp improvements.
The estimated Notice to Proceed date is August 3, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on June 7, 2016, (majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Strawser Construction Inc. $1,816,342.47 Columbus, OH Majority
Award is to be made to Strawser Construction Inc. as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Construction Inc.
Pre-Qualification Status
Strawser Construction Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Strawser Construction Inc. is 26-2688853 (vendor 002336) and expires 4/18/18.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the treated roads to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Construction for the Resurfacing - 2016 Preventative Surface Treatments-Slurry Seal project; to authorize the expenditure of up to $1,997,976.72 within the Streets and Highways Bond Fund to provide for the payment of the contract and for construction administration and inspection services; and to declare an emergency. ($1,997,976.72)
Body
WHEREAS, the City of Columbus, Department of Public Service, is engaged in the Resurfacing - 2016 Preventative Surface Treatments-Slurry Seal project; and
WHEREAS, this project consists of applying slurry seal to two hundred and nine (209) city streets and 54 ADA curb ramps; and
WHEREAS, Strawser Construction Inc. will be awarded the contract for the Resurfacing - 2016 Preventative Surface Treatments-Slurry Seal project; and
WHEREAS, it is necessary to provide for payment of the contract along with construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Construction in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530210-100002 / Curb Reconstruction - Qwik Curb Commodity (Voted Carryover) / $57.00 / ($57.00) / $0.00
7704 / P530210-100015 / Curb Reconstruction -- Citywide Curb Rehabilitation Program (Voted Carryover) / $2,929.00 / ($2,929.00) / $0.00
7704 / P530210-100020 / Curb Reconstruction - Eastmoor-Walnut Ridge (Voted Carryover) / $255,000.00 / ($255,000.00) / $0.00
7704 / P530210-100029 / Curb Reconstruction -- Near North - University (Voted Carryover) / $13,162.00 / ($13,162.00) / 0.00
7704 / P530210-100044 / Curb Reconstruction - Citywide (Voted Carryover) / $250,000.00 / ($250,000.00) / $0.00
7704 / P530058-100005 / NCR-TBD (Voted Carryover) / $1,232,375.00/ ($1,232,375.00) / $0.00
7704 / P440104-100006 / 2012 Neighborhood Infrastructure Projects (Voted Carryover) / $732,564.00 / ($244,454.00) / $488,110.00
7704 / P530282-90216 / Resurfacing - 2016 Preventative Surface Treatments - Slurry Seal (Voted Carryover) / $0.00 / $1,997,977.00 / $1,997,977.00
SECTION 2. That the transfer of $1,997,976.72, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Construction Inc., located at 1392 Dublin Road, Columbus, OH 43215, for the construction of the Resurfacing - 2016 Preventative Surface Treatments-Slurry Seal project in the amount of $1,816,342.47 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $181,634.25.
SECTION 4. That the expenditure of $1,997,976.72, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.