Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (PA000386) with Advizex Technologies, which expires June 30, 2018. This ordinance, which is contingent on passage of ordinance 1794-2016, will provide for hardware and software support services needed for the City’s storage area network (SAN). Service is for the period July 1, 2016 to June 30, 2017 at a total cost of $230,939.76.
FISCAL IMPACT:
The Department of Technology (DoT) legislated in 2014 ($39,255.00 via Ord. 1926-2014) and ($438,531.00 via 0509-2014 for new SAN storage and support) and in 2015 $227,746.42 for hardware and software support (via Ord. 1001-2015) with Advizex Technologies. The cost associated with this legislation for hardware and software support services is $230,939.76. Funds totaling $230,939.76 for this purchase were identified and are available within the Department of Technology, Information Services Division, Information Service Operating Fund.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate service from the contractor to avoid delay in services provided.
CONTRACT COMPLIANCE:
Vendor Name: Advizex Technologies C.C#/F.I.D#: 37 - 1504931 DAX vendor Acct.#: 007452 Expiration Date: 05/18/2018
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC) with Advizex Technologies for EMC hardware and software support services; and to authorize the expenditure of $230,939.76 from the Department of Technology, Information Services Division, Information Service Operating Fund, and to declare an emergency. ($230,939.76)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (PA000386 ) with Advizex Technologies, which expires June 30, 2018; and
WHEREAS, the purchase order will provide for hardware and software support services needed for the City’s storage area network (SAN) for the period July 01, 2016 to June 30, 2017 at a total cost of $230,939.76. These services are required to ensure reliable operation of the City’s critical data storage infrastructure; and
WHEREAS, this ordinance is contingent on the prior passage of ordinance 1794-2016; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Advizex Technologies, for hardware and software support services needed for the City’s storage area network (SAN), for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology (DoT), be and is hereby authorized to establish a purchase order from an existing Universal Term Contract(PA000386 ) with Advizex Technologies, which expires June 30, 2018. The purchase order will provide for hardware and software support services needed for the City’s storage area network (SAN). Service is for the period July 01, 2016 to June 30, 2017 at a total cost of $230,939.76.
SECTION 2: That the expenditure of $230,939.76 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Internal Service Fund, is hereby authorized as follows: ( see attachment 1817-2016 EXP)
Department: 47| Division: 47-02| Object Class: 03| Main Account: 63946:|Fund: 5100|Subfund: 510001|Program: IT005| Section 3: 470201|Section 4: IT05| Amount: $105,095.05| Software
Department: 47| Division: 47-02| Object Class: 03| Main Account: 63260:|Fund: 5100|Subfund: 510001|Program: IT005| Section 3: 470201|Section 4: IT05| Amount: $125,844.71| Hardware
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.