Explanation
The Department of Technology (DoT) has identified several projects as part of its comprehensive fiber installation plan. Some involve and are being funded by other departments, though DoT maintains oversight of all fiber projects, including the solicitation and review of project bids.
This legislation authorizes the Director of the Department of Technology to enter into a contract with Gudenkauf Corporation to install fiber optic cabling at the Online Computer Library Center (OCLC). The OCLC is "a nonprofit, membership, computer library service and research organization dedicated to the public purposes of furthering access to the world's information and reducing information costs," and houses multiple internet service providers and alternate data center capabilities. The center is one of 5 projects identified in DoT’s 2016 Spring Fiber Optic Construction project list, which is shown below, along with the funding department: (see attachment 1819-2016 SpringFiber Bid detail) for each locations cost.
• The OCLC Data Center - Department of Technology
• Police Substation 10 - Department of Public Safety
• Police Substation 3/17 - Department of Public Safety
• Police Substation 14/20 - Department of Public Safety
• 2700 Impound Lot Rd. - yet to be determined
Early in 2016, in compliance with Columbus City Code Chapter 329, DoT prepared and posted a formal bid on the City's solicitation web site for the above noted projects. While the bid was posted, the Department held a pre-bid “walk-through” providing contractors with an opportunity to examine the fiber route. The bid solicitation included a fixed contingency amount of $60,000 ($12,000 for each project) in the event that additional service work is required to complete the project. The bid amount received from the sole bidder includes the contingency. On Wednesday, June 22nd at 11:00 a.m., the Department of Technology received and opened one (1) bid via Bid Express number 682016 as follows:
682016: 2016 Spring Fiber Optic Construction:
1. Gudenkauf Corp.:$773,512.00
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
This ordinance authorizes the Director of the Department of Technology to contract with Gudenkauf to install fiber optic cabling at the OCLC Data Center only. It also authorizes the expenditure of $226,569.55 for this purpose, which includes the above noted $12,000 contingency.
EMERGENCY ACTION: Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE:
Vendor Name: Gudenkauf Corporation C.C.#: 31-0908234 Expiration Date: 06/10/18
DAX VENDOR NUMBER:
Vendor Name: Gudenkauf Corporation Vendor #: 004454
FISCAL IMPACT: Funds for the OCLC project, totaling $226,569.55, or as much thereof as is necessary, are budgeted and available in the Department of Technology, Information Services Division, Capital Improvement Bond Fund Connectivity Project, Project No. 470046-1000000.
Title
To authorize the Director of the Department of Technology to enter into contract with Gudenkauf Corporation for the installation of fiber optic cabling at the OCLC data center; to authorize the expenditure of $226,569.55, or as much thereof as is necessary, from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($226,569.55)
Body
WHEREAS, the Department of Technology is currently implementing a comprehensive fiber optic cable installation plan and as part of its oversight capacity, has identified projects related to the aforementioned comprehensive fiber optic cable installation plan; and
WHEREAS, some of these projects are spelled out in its 2016 Spring Fiber Optic Construction project list; and
WHEREAS, the Department of Technology recently exercised due diligence by undergoing a formal bid process via Bid Express number 682016 in compliance with Columbus City Code Chapter 329 to obtain contractors to assist in implementing said project list; and
WHEREAS, Gudenkauf Corporation was the sole respondent to the bid solicitation therefore, the Department of Technology recommends awarding the bid to the Gudenkauf Corporation to install fiber optic cabling to five (5) separate locations throughout the city; and
WHEREAS, this ordinance authorizes the Department of Technology to contract with Gudenkauf to install fiber optic cabling at one (1) of the five (5) locations (the OCLC data center) noted in bid solicitation for an expenditure of $226,569.55, or as much thereof as is necessary, for the above mentioned purpose is hereby authorized; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to enter into a contract with Gudenkauf Corporation, for the installation of fiber optic cabling, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into contract with Gudenkauf Corporation, for the installation of fiber optic cabling at the OCLC data center at a cost of $226,569.55.
SECTION 2. That the expenditure of $226,569.55, or as much thereof as is necessary, is hereby authorized to be expended from: (see attachment 1819-2016 EXP)
Div.: 47-02|Fund: 5115|SubFund: n/a| Obj. Class.: 06| Main Acct.: 66530| Program: CW001 |Sect 3: 470201 | Sect 4: IT01 | Sect 5: N/A | Project ID: P470046-100000 | Procurement Category: Building and Facility Construction and Maintenance Services | Project Name: Connectivity {Carryover}
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.