Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with KNS Services, Inc. for repair and maintenance of security cameras and monitors located in recreation centers and special use facilities.
Background: Over the past several years Recreation & Parks have been adding security cameras to the recreation centers as well as some of the special use facilities. Over time the cameras and monitors needed to be repaired or replaced which required technical assistance from a Contractor. KNS holds the current maintenance contract for the Recreation and Parks Department as well as contracts with Public Utilities, Health, Public Service and City Hall Security Office. KNS also holds the current contract for all City security that uses the Genetec operating system, so any work needed to be done has to go through them.
The Department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with KNS Services, Inc. as they are currently under contract with City Security for their upgrades and maintenance on the systems they over see as well as hold the Genetic license with the City.
Principal Parties:
KNS Services, Inc.
8450 Rausch Drive, Plain City, OH 43064
Angela Lewis 614.733.3880
CC# 311460220
Exp. Date: 1/17/16
Columbus Employees: 10+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the security systems will have no break in maintenance to the monitors or operating system.
Benefits to the Public: This will benefit the City by helping to maintain a measure put in place to help with security around our facilities. KNS knows our systems and will be able to move quickly to repair equipment that is not operating. The community has not had any direct input into this project but have expressed the need for safety at our facilities.
Area(s) Affected: City-wide
Master Plan Relation: This project supports the mission of the Recreation and Parks by enhancing the quality of life of our citizens. The Master Plan’s focus on creating improved facilities and parks is supported by these improvements.
Fiscal Impact: $50,000 is required and budgeted in the Recreation and Parks Operating Fund 2285 to meet the financial obligations of these various expenditures.
Title
This ordinance authorizes the Director of Recreation and Parks to enter into contract with KNS Services, Inc. for repair and maintenance of security cameras and monitors; to waive the competitive bidding provisions of Chapter 329 of the City Codes; to authorize the expenditure of $50,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with KNS Services, Inc. for repair and maintenance of security cameras and monitors; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 from the Recreation and Parks Operating Fund; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code Chapter 329 in order to enter into a contract with KNS Services, Inc. as they are currently under contract with City Security for their upgrades and maintenance on the systems they over see as well as hold the Genetic license with the City; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into said contract with KNS Services, Inc. so there will be no break in maintenance of the security systems monitors or operating systems; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with KNS Services, Inc. for repairs and maintenance of security cameras and monitors.
SECTION 2. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the expenditure of $50,000.00 is hereby authorized from the Recreation and Parks Operating Fund.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. For the purpose stated in Section 1, the expenditure of $50,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.