Explanation
Background: This ordinance is for the option to establish one (1) UTC contract for Pharmaceuticals to be used by the City of Columbus, Division of Fire, EMS (Emergency Medical Services) personnel. The term of the proposed option contract is through June 30, 2018, with an option to extend for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 9, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the City Code (RFQ001474). Twenty four (24) bids were solicited; three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible, and best bidder as follows:
Bound Tree Medical, LLC: CC# 311739487; Expires: 2/27/2018
Total Estimated Annual Expenditure: $350,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
This ordinance is being submitted as emergency legislation as the Pharmaceuticals contract expired on June 30, 2016 and a contract is needed so pharmaceuticals can be purchased from the company named herein.
Title
To authorize the Finance & Management Director to enter into one Universal Term Contract for the option to purchase Pharmaceuticals with Bound Tree Medical, LLC; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund ($1.00); and to declare an emergency.
Body
WHEREAS, pharmaceuticals are needed by the City of Columbus, Division of Fire, for use by EMS (Emergency Medical Services) personnel; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 9, 2016 and selected Bound Tree Medical, LLC as the lowest, responsive, responsible and best bidder; and
WHEREAS, the current pharmaceuticals contract expired on June 30, 2016; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to authorize the Director to enter into a contract for the option to purchase pharmaceuticals so services are not interrupted; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Pharmaceuticals through June 30, 2018 with the option to extend for one (1) additional year in accordance with Request for Quote No. RFQ001474;
Bound Tree Medical, LLC; All items and discounts as specified; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.