Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with K.N.S. Services, Inc. for the renovation at 120 Marconi Boulevard for security camera replacement.
Formal bids were solicited and the City received two bids on May 24, 2016 as follows (0 FBE, 0 MBE):
K.N.S. Services, Inc. $224,222.00
Tyco SimplexGrinnell $301,784.34
The Office of Construction Management recommends that the bid award be made to the most responsive and responsible bidder, K.N.S. Services, Inc.
Emergency action is requested to meet grant deadlines and to expedite the safety and security of headquarters and surrounding government buildings.
K.N.S. Services, Inc. Contract Compliance No. 31-1460220
Fiscal Impact: The cost of this contract is $224,222.00, with a contingency of $6,199.00 for a total of $230,421.00. Funding for this contract is available within the FY14 Justice Assistance Grant (JAG) and Public Safety’s Capital Improvement Fund.
Title
To authorize the City Auditor to transfer funds between projects within the General Government Grant Fund; to authorize the Director of the Department of Finance and Management to enter into a contract on behalf of the Office of Construction Management with K.N.S. Services, Inc. for security camera upgrades at 120 Marconi Boulevard; to authorize the total expenditure of $230,421.00 from the FY14 Justice Assistance Grant (JAG) and the Public Safety Capital Improvement Fund; and to declare an emergency. ($230,421.00)
Body
WHEREAS, it is necessary to authorize the City Auditor to transfer funds between projects within the General Government Grant Fund; and
WHEREAS, it is necessary for the renovation at 120 Marconi Boulevard related to security camera replacement; and
WHEREAS, the Office of Construction Management solicited formal/competitive bids for security camera replacement at 120 Marconi Boulevard; and
WHEREAS, K.N.S. Services, Inc. was deemed the lowest, responsive, responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into contract with K.N.S. Services, Inc. for the security camera replacement, meet grant deadlines and to expedite the safety and security of headquarters and surrounding government buildings, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of cash and appropriation, in an amount equal to $75,000.00, is hereby authorized between projects within Fund 2220 General Government Grant Fund per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1924-2016 Legislation Template.xls
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with K.N.S. Services, Inc. for the renovation at 120 Marconi Boulevard for security camera replacement.
SECTION 3. That the expenditure of $27,997.00 or so much thereof as may be needed, is hereby authorized in Fund 7701 Safety GO Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance and that the expenditure of $202,424.00 or so much thereof as may be needed, is hereby authorized in Fund 2220 General Government Grant Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1924-2016 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.