Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order for the purchase of automobiles for the Division of Police, Department of Public Safety for covert operations. The purchase order for the vehicle purchases will be issued from an Universal Term Contract (UTCs) that have been previously established by the City of Columbus Purchasing Office.
Ordinance number 0633-2016 authorized the acceptance of a Justice Assistance Grant for the purchase of covert vehicles for the Division of Police. This ordinance authorizes the Finance and Management Director to establish a purchase order with Ricart Properties (PA000302) for the purchase of used/covert vehicles, many of which will be of mixed models and used as undercover police vehicles.
Contract Compliance Number: 311282546, expires 10/22/2016
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: A total of $169,000.00 will be spent from the Justice Assistance Grant. These funds were appropriated on Ordinance number 0633-2016.
Emergency action is requested so that these vehicles can be put on the streets of Columbus for patrol use and also to meet the requirements of the Grant deadlines.
Title
To authorize the Finance and Management Director to establish a purchase order from the previously established Universal Term Contract with Ricart Properties for the purchase of vehicles for use by the Department of Public Safety, Division of Police; to authorize the expenditure of $169,000.00 from the Government Grant Fund; and to declare an emergency. ($169,000.00)
Body
WHEREAS, the Division of Police, Department of Public Safety, have a need to purchase covert vehicles for Police Patrol operations; and
WHEREAS, the Division of Police, Department of Public Safety, accepted a FY15 Justice Assistance Grant for the purchase of covert vehicles in the amount of $169,000.00; and
WHEREAS, the Purchasing Office has established a universal term contract with Ricart Properties under contract PA000302 - Unmarked Vehicles, expires 3/31/17; and
WHEREAS, funding for these vehicles is budgeted and available within the Government Grant Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of used covert vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, is hereby authorized to establish a purchase order from the previously established Universal Term Contract with Ricart Properties for the acquisition of vehicles for use by the Division of Police, Department of Public of Safety.
SECTION 2. That the expenditure of $169,000.00, or so much thereof as may be needed, be and the same is hereby authorized in the Government Grant Fund in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for the purchase order associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.