Explanation
The Development Department is in contract with McKay Lodge Fine Arts Conservation Laboratory, Inc., Oberlin, Ohio, for the restoration of the Firefighters Memorial and associated memorial works on the east bank of the Scioto River. McKay Lodge was unanimously selected from a bid the Development Department posted in June 2015. Since going into contract with McKay Lodge, members of the Firefighter’s Union and volunteers started a complete redevelopment of the memorial site. The new landscaping will complement the restored riverfront creating a contemplative place of remembrance that when complete, will have panoramic views of the new Veterans Memorial on the west riverbank.
In view of the larger redevelopment effort, Development was asked to expand its restoration project to include rerouting the gas line and pressure regulator for the Memorial’s eternal flame to the interior of an adjacent column. The gas line/regulator are currently exposed and run alongside the exterior of the northwest column. The request was made for safety and aesthetic reasons. It will be more cost effective and efficient to have this completed concurrently with the planned restoration work contracted to McKay Lodge. This way, the work, which involves removing the stone cap of the Memorial and drilling through a stone column, can be completed under the direction of an expert in stone restoration. The cost estimate provided by McKay Lodge to reroute the gas line/regulator is $16,954.00 to which, a 20% contingency reserve in the amount of $3,391 has been added for a total cost of $20,345.00.
FISCAL IMPACT: This legislation authorizes the appropriation and expenditure of $20,345.00 from the Miranova TIF - City Riverfront Vision Account.
Title
To authorize the Director of Development to enter into contract with McKay Lodge Fine Arts Conservation Laboratory, Inc. to re-route the gas line and pressure regulator at the Fire Fighter’s Memorial; to authorize the appropriation and expenditure of $20,345.00 from the Miranova TIF - City Riverfront Vision Account; to waive the relevant provisions of City Code relating to competitive bidding; and to declare an emergency. ($20,345.00)
Body
WHEREAS, the Columbus Public Art Program was created in 2014; and
WHEREAS, the Public Art program is administered by the Department of Development, Planning Division; and
WHEREAS, the Development Department/Public Art Program has undertaken a plan to restore Columbus’ outdoor artworks and memorials; and
WHEREAS, legislation was passed (Ordinance # 2170-2015) to contract with McKay Lodge Fine Arts Conservation Laboratory, Inc. to restore/repair the Firefighter’s Memorial and associated memorial pieces; and
WHEREAS, since passage of the legislation to restore/repair the Fireman’s Memorial, public art staff learned of a broader effort to redevelop the memorial grounds and to relocate the gas line and regulator to the Memorial’s eternal flame for safety and aesthetic purposes; and
WHEREAS, it will be both cost effective, efficient, less disruptive to combine the work to reroute the gas line and regulator with the restoration/repair work already contracted to McKay Lodge; and
WHEREAS, the Development Department wishes to enter into contract with McKay Lodge Fine Arts Conservation Laboratory, Inc., Oberlin, Ohio to re-route the gas line and regulator at the Fire Fighter’s Memorial and to complete the project with other work currently under contract by this firm for the Firefighter’s Memorial and associated memorial pieces; and
WHEREAS, it is in the City’s best interest to waive the competitive bidding in Columbus City Code Chapter 329 in order to complete the work concurrently with the restoration work already contracted with McKay Lodge Fine Arts Conservation Laboratory, Inc. under the direction of a stone conservation specialist.
WHEREAS, an emergency exists in the usual daily operation of the Department of Development and it is immediately necessary to enter into contract with McKay Lodge Fine Arts Conservation Laboratory, Inc. to re-route the gas line and regulator to the Fireman’s Memorial so that the work can be completed at the same time as the contracted restoration/repair of the Firefighters Memorial and associated memorial works, thereby preserving the public health, peace, property, safety, and welfare; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is hereby authorized to enter into contract with McKay Lodge Fine Arts Conservation Laboratory, Inc. (contract compliance # 341631388 - Active Status: 12/2/14-12/2/16) to re-route the gas line and regulator from the exterior of the memorial to inside a memorial column and to complete this work at the same time as the Firefighter’s Memorial restoration project approved by Ordinance # 2170- 2015 for an amount not to exceed $20,345.00.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $20,345.00 is appropriated in Fund 7406 Miranova TIF Fund - City Riverfront Vision Account, Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the purpose stated in Section 1, the expenditure of $20,345.00 or so much thereof as may be needed, is hereby authorized in Fund 7406 Miranova TIF Fund - City Riverfront Vision Account, Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council finds it is the best interest of the City to waive the relevant provisions of Chapter 329 of the City Code relating to competitive bidding to permit the aforementioned contract.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.