Explanation
BACKGROUND:
This legislation will authorize the Directors of the Department of Technology and the Department of Public Safety, Division of Police, to enter into and modify a contract for maintenance and support of FMLA/Job Posting Precinct Manager Software Corporation. This system is used for division job postings and FMLA tracking. The most recent renewal for maintenance and support was authorized in 2015 through purchase order ED053873.
The Department of Technology is modifying the current contract (ED053873) to manage the maintenance agreement on the FMLA/Job Posting Precinct Manager software on behalf of the Division of Police. This ordinance authorizes the Director of Technology and the Director of Public Safety to continue the annual contract with Right Stuff Software Corporation for maintenance and support on FMLA/Job Posting Precinct Manager software. Maintenance and support services will cost $12,000.00 for the coverage term period from September 1, 2016 through August 31, 2017.
The FMLA/Job Posting Precinct Manager software is a proprietary system from Right Stuff Software Corporation. As such, the City must purchase annual support and maintenance from Right Stuff Software Corporation. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
Contract Compliance Number:
Right Stuff Software Corporation Vendor ID# 113660157 Expiration Date: 10/03/2016
(DAX Vendor Acct #000544)
FISCAL IMPACT: In 2015 ($12,000.00 under ED053873) was expended for software maintenance and support for the FMLA/Job Posting Precinct Manager by the Department of Public Safety, Division of Police. This ordinance authorizes an expenditure of $12,000.00 for (2016) for software maintenance and support services. Funds are identified and available within the Department of Technology, Information Services Operating Fund.
Title
To authorize the Directors of the Department of Technology and the Department of Public Safety to enter into and modify a contract with Right Stuff Software Corporation for software maintenance and support services associated with the Division of Police's FMLA/Job Posting Precinct Manager software in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $12,000.00 from the Department of Technology, Information Services Operating Fund. ($12,000.00)
Body
WHEREAS, it is necessary to authorize the Directors of the Department of Technology and the Department of Public Safety to enter into and modify a software maintenance and support services agreement for the current FMLA/Job Posting Precinct Manager software from Right Stuff Software Corporation; and
WHEREAS, this ordinance will authorize the maintenance and support of the FMLA/Job Posting Precinct Manager software from Right Stuff Software Corporation at a cost of $12,000.00 for the coverage term period from September 1, 2016 through August 31, 2017; and
WHEREAS, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329; and
WHEREAS, it is necessary for the Director of the Department of Technology and the Director of Public Safety to enter into and modify an annual software maintenance and support agreement for the FMLA/Job Posting Precinct Manager software from Right Stuff Software Corporation on behalf of the Columbus Police Division, to allow for uninterrupted daily operations and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of Public Safety be and are hereby authorized and directed to enter into and modify the contract with Right Stuff Software Corporation for software maintenance and support services on the FMLA/Job Posting Precinct Manager software for the Division of Police with a coverage term period from September 1, 2016 through August 31, 2017 at a cost of $12,000.00.
SECTION 2. That the expenditure of $12,000.00, or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 1877-2016 EXP):
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS01|Section 5: IT1215 {Police Div.}|Amount: $12,000.00|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this contract is being entered into in accordance with the sole source provisions of the City of Columbus Code, Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.