Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Co., Inc. for the purchase of a Backhoe Loader with Bucket for the Division of Sewerage and Drainage. The Backhoe Loader with Bucket will be used by the Sewer Maintenance Operation Center's construction crews to maintain the storm and sanitary sewers throughout the City of Columbus. The new equipment will be replacing Backhoe Loader BT-16615. This Backhoe Loader with Bucket will support the Mayor's Get Green Initiative by reducing diesel emissions because of the Certified Tier 4 Final Emissions Standards, and has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329 (Solicitation RFQ001616). Fifty(50) vendors were solicited and one (1) bid (1 MAJ) was received and opened on June 16, 2016. After a review of the bid, the Division of Sewerage and Drainage recommends the award be made to Murphy Tractor & Equipment Co. Inc. as the lowest responsive and responsible and best bidder. The award amount for this equipment is $120,891.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Murphy Tractor & Equipment Co., Inc., Contract Compliance #48-0942178 expires 10/08/2017
FISCAL IMPACT: $120,891.00 is needed and budgeted for this purchase.
$183,980.00 was expended in 2015
$0.00 was expended in 2014
Title
To authorize the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Co. Inc. for the purchase of a Backhoe Loader with Bucket for the Division of Sewerage and Drainage and to authorize the expenditure of $120,891.00 from the Sewer Operating Fund. ($120,891.00)
Body
WHEREAS, a Backhoe Loader with Bucket is required by the Division of Sewerage and Drainage, Sewer Maintenance Operation Center to maintain the storm and sanitary sewers; and
WHEREAS, the Purchasing Office opened formal bids on June 16, 2016 for the purchase of a Backhoe Loader with Bucket for the Division of Sewerage and Drainage; and
WHEREAS, the equipment replaces BT#16615 and this purchase has been approved by Fleet Management, and
WHEREAS, Murphy Tractor & Equipment Co. Inc. submitted a bid in the amount of $120,891.00 for the Backhoe Loader with Bucket and is the lowest responsive and responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Co., Inc. in accordance with Solicitation Number: RFQ001616 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Murphy Tractor & Equipment Co. Inc, 2121 Walcutt Road, Columbus, Ohio, 43228, for the purchase of a Backhoe Loader with Bucket.
SECTION 2. That the expenditure of $120,891.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.