Explanation
Background: This legislation is for the option to establish one (1) UTC contract to purchase Protective Footwear for employees of the City of Columbus. The contract will provide City employees with a variety of boots and shoes with safety toes and other safety and comfort features to provide protection while performing their job duties. The term of the proposed option contract is through July 31, 2018. The Purchasing Office opened formal bids on June 2, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code for RFQ001465. Two (2) responses were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Grainger, Inc.; CC# 36-1150280; All Items and Catalog; $1.00
Total Estimated Annual Expenditure: $250,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
30-Day Designation: This ordinance is being submitted as 30-day legislation.
Title
To authorize the Finance and Management Director to enter into one universal term contract for the option to purchase protective footwear with Grainger, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised, solicited, and opened formal bids for protective footwear on June 2, 2016 and selected the overall lowest, responsive, responsible, and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contract for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into a contract for protective footwear for the safety and protection of employees; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase protective footwear in accordance with RFQ no. RFQ001465 for the term expiring July 31, 2018.
Grainger, Inc.; Award for All Items and Catalog; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. This ordinance shall take effect and be in force at the earliest period allowed by law.