Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Star Consultants for professional services at the Columbus Public Health Building, located at 240 Parsons Avenue.
Ordinance No. 2709-2014, passed by City Council on December 10, 2014, authorized the assessment, design and construction administration of the existing HVAC system, including the air handling units (AHU’s), boilers, chillers, cooling tower, VAV boxes, and various valves and piping. A modification of the contract is necessary for additional services that include third party commissioning, additional construction administration, and the design and construction administration for a backup chiller. Third party commissioning involves an independent consultant that will analyze inspect and review all installed systems to ensure that systems function as intended. Construction administration involves additional on-site work by Star Consultants to ensure that the project proceeds as designed. Star Consultants will also provide addtional design consultation to ensure that the recently installed back-up chiller is incorporated into the comprehensive HVAC system renovation project that is currently in the design phase.
Due to the fact that Star Consultants was awarded the original contract, an ongoing modification with Star Consultants is the logical and most expeditious option. Selecting another vendor could lead to duplicated work and delays. Therefore, it is not in the best interest of the City to select another vendor for these services. Prices already established in the contract were used to determine the cost of this modification.
Star Consultants Contract Compliance No. 31-1558857
Fiscal Impact: The original cost of the contract was $400,000.00. The cost of this contract modification is $460,084.00 for a total of $860,084.00. Funding for this modificaiton is available in the Construction Management Capital Improvement Fund.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer various funds within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a contract, on behalf of the Office of Construction Management, with Star Consultants for professional services related to HVAC renovations at the Columbus Public Health Building; and to authorize the expenditure of $460,084.00 from the Construction Management Capital Improvement Fund. ($460,084.00)
Body
WHEREAS, Ordinance No. 2709-2014, passed by City Council on December 10, 2014, authorized the a contract with Star Consultants for the assessment, design and construction administration of the existing HVAC system, including the AHU’s, boilers, chillers, cooling tower, VAV boxes, valves and piping; and
WHEREAS, it is necessary to modify said contract for additional services that include third party commissioning, additional construction administration time on site, and the design and construction administration for a backup chiller; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement Fund 7733 to ensure sufficient funds are available for reimbursement and in the updated project numbers; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to modify the contract with Star Consultants for professional services at Columbus Public Health Building, 240 Parsons Avenue; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Office of Construction Management, with Star Consultants for professional services at the Columbus Public Health Building, located at 240 Parsons Avenue.
SECTION 2. That the 2016 Capital Improvement Budget be amended as follows:
See Attached File: Ord 1878-2016 Legislation Template.xls
SECTION 3. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund 7733, as follows:
See Attached File: Ord 1878-2016 Legislation Template.xls
SECTION 4. That the expenditure of 460,084.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1 is hereby authorized and approved from the Construction Management Capital Improvement Fund 7733, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1878-2016 Legislation Template.xls
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.