Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with the Farber Corporation for the replacement of the heat pumps at 1393 East Broad Street.
The project will install new energy efficient heat pumps on all three floors and basement of the City owned building at 1393 E. Broad Street. The existing heat pumps are past their useful life expectancy and when they need to be repaired, the parts are difficult to find.
Formal bids were solicited and the City received two bids as follows (1* FBE, 0 MBE):
Farber Corporation $208,400.00
*General Temperature Control $236,400.00
The Office of Construction Management recommends that the bid be made to the most responsive and responsible bidder, the Farber Corporation.
Farber Corporation Contract Compliance No. 31-0746886
Fiscal Impact: The cost of this contract is $208,400.00. Funds for this contract are budgeted and available in the Construction Management Capital Improvement Fund and the General Permanent Improvement Fund. This legislation also authorizes the appropriation of $158,387.60 from the cash reserves of the General Permanent Improvement Fund.
Title
To authorize the appropriation of $158,387.60 from the unappropriated balance of the General Permanent Improvement Fund; to amend the 2016 Capital Improvement Budget; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation; and to authorize the total expenditure of $208,400.00 from the Construction Management Capital Improvement Fund and the General Permanent Improvement Fund. ($208,400.00)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and
WHEREAS, it is necessary to appropriate funds in the General Permanent Improvement Fund; and
WHEREAS, formal bids were solicited and the City received two bids for the replacement of the heat pumps at 1393 East Broad Street; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management, Office of Construction Management, with Farber Corporation; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department, Office of Construction Management, to authorize the Director to enter into a contract with Farber Corporation for the replacement of the heat pumps at 1393 East Broad Street; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the General Permanent Improvement Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purposes, the sum of $158,387.60 is appropriated as follows:
See Attached File: Ord 1879-2016 Legislation Template.xls
SECTION 2: That the 2016 Capital Improvement Budget be amended as follows:
Fund 7748
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
590701 - 100000 / 1393 E. Broad St. Lease / $155,775 / $12,202 / $167,977
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the replacement of the heat pumps at 1393 East Broad Street.
SECTION 4. That the expenditure of $208,400.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1 is hereby authorized and approved from the Construction Management Capital Improvement Fund 7733, Object Class 06 Capital Outlay and the General Permanent Improvement Fund 7748, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1879-2016 Legislation Template.xls
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. This ordinance shall take effect and be in force from and after the earliest period allowed by law.