Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R. W. Setterlin Building Company for the construction of a metal pavilion located at the Fleet Auction Lot Pavilion, 4211 Groves Road Columbus Ohio.
This project is to construct a pre-engineered metal pavilion to house vehicles that are to be auctioned. Vehicles are currently stored under the pavilion at 4252 Groves Road; this space will be utilized by Public Service in a future phase of construction at the location.
Formal bids were solicited and the City received two bids as follows (0 FBE, 0 MBE):
OPC Contracting, Inc. $916,885.00
R.W. Setterlin Building Company $996,210.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, R. W. Setterlin Building Company. At the time of the bid, OPC Contracting, Inc. was the apparent low bidder, but they were disqualified during the bid evaluation process. Therefore, they were disqualified from the bid. An additional contingency amount of $65,000.00 is to be added to the original bid amount for wall panels on the north side of the pavilion and an additional structure over the CNG storage tanks on the property. The final contract amount with the added contingency is $1,061,210.00.
R.W. Setterlin Building Company Contract Compliance No. 45-1443140
Fiscal Impact: Funding for this construction contract in an amount equal to $1,061,210.00 is budgeted and available in the Fleet Management Capital Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R. W. Setterlin Building Company for construction at the Fleet Auction Lot Pavilion located at 4211 Groves Road; and to authorize the expenditure of $1,061,210.00 from the Fleet Management Capital Fund. ($1,061,210.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract for metal pavilion construction at the Fleet Auction Lot located at 4211 Groves Road; and
WHEREAS, the Office of Construction Management solicited formal/competitive bids for the the construction of the Fleet Auction Lot Pavilion at 4211 Groves Road; and
WHEREAS, R.W. Setterlin Building Company was deemed the lowest, responsive, responsible, and best bidder; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Company for construction of the Fleet Auction Lot Pavilion located at 4211 Groves Road.
SECTION 2. That the expenditure of $1,061,210.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1 is hereby authorized and approved from the Fleet Management Capital Fund Fund 5205, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1912-2016 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.