Explanation
Background: This legislation is for the option to establish one (1) UTC contract to purchase footwear for employees of the Department of Public Utilities. The contract will provide Public Utilities employees with a variety of safety and comfort features to provide protection while performing their job duties. The term of the proposed option contract is through June 30, 2018. The Purchasing Office opened formal bids on June 16, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code for RFQ001572. One (1) response was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Outdoor Source; CC# 03-0526045; All Items; $1.00
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) universal term contract for the option to purchase footwear with Outdoor Source; to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised, solicited, and opened formal bids for footwear on June 16, 2016 and selected the overall lowest, responsive, responsible, and best bidder; and
WHEREAS, footwear is needed on an ongoing basis to provide Public Utilities employees with boots, which is desired for the safety and comfort of employees and is required based on labor agreements; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contract for City agencies to efficiently maintain their supply chain and service to the public; therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Public Utilities Footwear in accordance with RFQ001572 for the term expiring June 30, 2018.
Outdoor Source.; Award for All Items; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. This ordinance shall take effect and be in force 30 days after its passage by City Council.