Explanation
BACKGROUND: This ordinance is for the option to purchase Hewlett Packard Printer Equipment through a UTC established by the Finance and Management Director. The Hewlett Packard Printer Equipment UTC will be used by all City agencies to purchase new printers, supplies, and maintenance. The term of the proposed option contract will be through April 30, 2018, with the option to extend for one additional year. The Purchasing Office opened formal bids on June 16, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation RFQ001648). Three hundred and thirty-nine (339) bids were solicited; A total of one (1) bid proposal (MAJ:1) was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
Cannon IV, Inc., CC#351347167 (expires 11/06/2017).
Total Estimated Annual Expenditure: $250,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Hewlett Packard Printer Equipment UTC with Cannon IV, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, Hewlett Packard Printer Equipment is necessary in the work environment of all City agencies; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 16, 2016 and selected Cannon IV, Inc. as the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of Ci...
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