Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into an option contract with Applied Industrial Technologies for the purchase of Power Transmission Parts and Related Items. Power Transmission Parts are used to maintain pumps engines and equipment used throughout the City’s facilities. The term of the proposed option contract would be through June 30, 2018, with the option to renew for one (1) additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Charter Chapter 329 (Solicitation RFQ001507). Thirty-five (35) vendors were solicited and two (2) bids were received and opened on June 16, 2016.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Applied Industrial Technologies, CC# 34-0117420 (expires 05/28/2017)
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Total Estimated Annual Expenditure: $70,000.00
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of Finance and Management to enter into a contract for the option to purchase Power Transmission Parts and Related Items with Applied Industrial Technologies; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, Power Transmission Parts and Related Items are used to maintain and operate pump engines and equipment throughout the City’s facilities; and
WHEREAS, the Purchasing Office solicited proposals on June 16, 2016 and selected the responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract for the option to purchase Power Transmission Parts and Related Items for the term ending June 30, 2018 with the option to extend for One (1) additional year in accordance with Request for Quote No. RFQ001507 as follows:
Applied Industrial Technologies; All Manufactures at various discounts: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. This ordinance shall take effect and be in force 30 days after its passage by City Council.