Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a design contract with ms consultants, inc. for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project.
The primary purpose of the project is to upgrade the roadway, sidewalk, bikeway facilities and aesthetic elements within the City of Columbus right-of-way along Hamilton Road in the Eastland Area. This is Community Planning Area 24. This project includes improvements to the south leg of the Hamilton / Refugee Road intersection tying into the existing Refugee Road curb lines and limited only to the intersection radius returns on Refugee Road. No lane additions or improvements to Refugee Road beyond the intersection are included. The signal at Refugee will be replaced with a mast arm signal. The signal at Eastland Square will be upgraded with ped heads and push buttons for the new curb ramps but the existing poles are to remain.
This planned modification provides funding to complete the detailed design of this project. This is an ongoing task to design the Hamilton Road Corridor. To bid this work out for the final part of the design would cause the project to incur a delay and extra costs. The consultant has surveyed and completed the preliminary engineering document and is familiar with all work that remains to be done on the project.
Original amount of this contract $250,000.00 (Ord. 2793-2013; EL015562)
Modification number 1 $474,943.66 (Ord. 1436-2014; EL016065)
Modification number 2 $1,000,000.00 (Ord.1600-2015; EL017689)
Modification number 3 $461,097.57 (This modification)
The total amount of the contract, including this modification is $2,186,041.23.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
2. CONTRACT COMPLIANCE
The contract compliance number for ms consultants, inc. is 34-6546916, vendor number 006998, and expires 2/18 /18.
3. FISCAL IMPACT
Funds in the amount of $450,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Funds in the amount of $11,097.57 are available for this project in the Electricity G.O. Bond Fund within the Department of Public Utilities. An amendment to the 2016 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to appropriate funds in the Electricity Bond Fund; to authorize the City Auditor to transfer funds within the Electricity Bonds Fund; to authorize the Director of Public Service to modify an existing design contract with ms consultants, inc. for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project; to authorize the expenditure of up to $450,000.00 from the Streets and Highways Bonds Fund; to authorize the expenditure of up to $11,097.57 from the Electricity Bond Fund; and to declare an emergency. ($461,097.57)
Body
WHEREAS, there is a need to modify a professional engineering services contract with ms consultants, inc., relative to the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project; and
WHEREAS, this project includes improvements to the south leg of the Hamilton / Refugee Road intersection tying into the existing Refugee Road curb lines and limited only to the intersection radius returns on Refugee Road. No lane additions or improvements to Refugee Road beyond the intersection are included. The signal at Refugee will be replaced with a mast arm signal. The signal at Eastland Square will be upgraded with ped heads and push buttons for the new curb ramps but the existing poles are to remain; and
WHEREAS, ordinance 2793-2013 authorized the Director of Public Service to enter into a contract with ms consultants, inc., for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project in the amount of $250,000.00; and
WHEREAS, ordinance 1436-2014 authorized the Director of Public Service to modify that agreement in the amount of $474,943.66 contract modification; and
WHEREAS, ordinance 1600-2015 authorized the Director of Public Service to modify that agreement in the amount of $1,000,000.00 contract modification; and
WHEREAS, additional engineering services are needed to complete the detailed design of the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvement Budget for purposes of providing sufficient budget authority for the project; and
WHEREAS, it is necessary to authorize the transfer of cash and appropriation for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, this legislation authorizes the encumbrance and expenditure of additional funds in the amount of $461,097.57 for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract so the requested funding can be made available immediately to pay the costs associated with the completion of this scope of work so as to not delay the completion of this project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget, authorized by Ordinance 0960-2016, be amended to provide sufficient authority in the appropriate project as follows:
Fund / Project / Project Name / Current / Change / Amended
6303 / P670774-100000 / Street Light Wire Conversion/ $17,193.00 / ($11,098.00) / $6,095.00
6303 / P670846-100000 / Hamilton Rd SL / $0 / $11,098.00 / $11,098.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $11,097.57 is appropriated in Fund 6303 Electrical G.O. Bond Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $11,097.57, or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 Electricity G.O. Bonds Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to modify a design contract with ms consultants, inc. relative to final design of the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project.
SECTION 5. That the expenditure of the sum of $450,000.00 or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bonds Fund, No. 7704, in object class 06 Capital Outlay; and that the expenditure of the sum of $11,097.57 or so much thereof as may be needed, is hereby authorized in the Electrical G.O. Bonds Fund, No. 6303, in object class 06 Capital Outlay; both per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.