Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with Stantec Consulting Service, Inc. for the Olentangy Trail - Worthington Hills Extension Design. This will be a contract modification to perform detailed design plans for extending the Olentangy Trail from Worthington Hills Park to Clubview Avenue.
Background: The first phase of the contract was to complete the Feasibility Study, which has been submitted. The Feasibility Study developed the preferred alignment for the trail among several alternatives, public involvement and response, cost estimating, environmental conditions, and key stakeholder meetings. The original contract was legislated by Ordinance #2204-2015.
The Olentangy Trail is the busiest trail in Ohio. Recent trail counts show that the trail had over 1,000,000 uses in 2014. Several segments of the trail receive over 1,000 users per day. The trail currently ends at Worthington Hills Park, along the Olentangy River, 1 mile north of I-270. This northern end of the trail is a major access point, and is one of the heaviest destination points on the 14 mile trail.
ODOT will be providing $250,000 towards construction of this extension. Construction is scheduled for 2017.
The costs for this project modification will be $208,538.13; $3,534.00 of which will come from the existing Auditor’s Certificate from the original Ordinance 2204-2015, with a contingency of $9,995.87, for a total of $215,000.00 being authorized by this ordinance.
Principal Parties:
Stantec Consulting Service, Inc.
1500 Lake Shore Drive, Suite 100
Columbus, OH 43204
Brian Hagerty 614-486-4383
Contract Compliance #11-2167170
Exp: 9/10/17
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that deadlines of project funding and plan development process of the engineering phase of the project may be met.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Area(s) Affected: Planning Area 3
Master Plan Relation: This project will improve access to trails and greenways corridors and provide safe connections for nearby neighborhoods to the regional trail network. It will also support the mission of the Recreation and Parks Master Plan by improving the trails are a significant component of the city’s health and wellness, diversity, social equity and conservation initiatives.
Fiscal Impact: The expenditure of $80,000.00 was legislated for the Olentangy Trail at Worthington Hills Project by Ordinance 2204-2015. This ordinance will provide funding that will modify the previously authorized amount by $215,000.00. $215,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $295,000.00.
Title
To authorize the Director of the Recreation and Parks Department to modify the contract with Stantec Consulting Service, Inc. for the Olentangy Trail - Worthington Hills Extension Design; to authorize the expenditure of $295,000.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($295,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to modify the contract with Stantec Consulting Service, Inc. for the Olentangy Trail - Worthington Hills Extension Design; and
WHEREAS, it is necessary to authorize the expenditure of $295,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract so that deadlines of project funding and plan development process, the engineering phase of the project may be met; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to modify the contract with Stantec Consulting Service, Inc. for the Olentangy Trail - Worthington Hills Extension Design.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $295,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.