EXPLANATION
BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Facilities Management Division, to modify an existing contract with K.N.S. Services, Inc. for security communication system upgrades, including the installation of a new bi-directional amplifier system for the City Hall Municipal Campus security communications system. This amplifier system will be used to boost the security radio signal at various areas of the Municipal Campus. Impaired reception can impede security communication during an emergency. This bi-direction amplifier system will consist of an equipment array that will serve as an extension to the existing Security communication system.
Currently K.N.S. Services Inc. provides the software and technical support for security at various city facilities: City Hall, Health Department, Arlingate, Recreation Centers, Jerry Hammond Center, 17th and 25th Public Service Outpost and will provide the system at the new Michael B. Coleman Governmental Building. The security radio communication system at the City Hall Municipal Campus is in need of upgrading and to ensure standardization with other City facility systems it is in the best interest of the City that the security communication system and upgrades are provided by K.N.S. Services Inc.
This ordinance authorizes the Director of Finance and Management to modify the existing City contract with K. N. S. Services, Inc. as the security software Vendor of Record to be the service provider for the installation of a new bi-directional amplifier system for the City Hall Municipal Campus security communications system. This ordinance also requests waiver of the competitive bidding requirements of Columbus City Code, Chapter 329 to allow K. N. S. Services Inc. to provide the necessary hardware, software, and installation services as a single point of contact for software and hardware issues and security staff training needs, thereby minimizing compatibility and integration issues, improving service and reliability of the Municipal Campus security communication system.
The Contract Compliance Number for K. N. S. Services, Inc. is 31-1460220, EBO Certification
# CC005443, with an expiration date of 2/18/2018.
Fiscal Impact: The funding for this upgrade of the Municipal Campus security communication system was established by Ordinance 2919-2015 and the funds are available on an Auditor’s Certificate AC038511.
Title
To authorize the Director of Finance and Management to modify an existing contract with K. N. S. Services, Inc. (KNS); to authorize the expenditure of $60,000.00 from a previously established auditor’s certificate; and to waive competitive bidding requirements of Columbus City Code Chapter 329. ($60,000.00).
Body
WHEREAS, currently K.N.S. Services Inc. provides the software and technical support for security at various city facilities: City Hall, Health Department, Arlingate, Recreation Centers, Jerry Hammond Center, 17th and 25th Public service Outpost and will provide the system at the new Michael B. Coleman Governmental Building; and
WHEREAS, pursuant to Ordinance No. 0196-2014, the City of Columbus entered into a five year software service and maintenance agreement with K. N .S. Services, Inc. (KNS); and
WHEREAS, it is necessary to modify the K. N. S. software service and maintenance agreement to provide for security communication system upgrades, including the installation of a new bi-directional amplifier system for the City Hall Municipal Campus security communications system; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of Columbus City Code Chapter 329 to allow a single vendor to provide the hardware, software, and installation services and provide a single point of contact for software and hardware issues and staff training needs in order to minimize compatibility and integration issues, improve service and reliability of the Municipal Campus security communication system; and
WHEREAS, it has become necessary in the usual daily operation of the City Hall Municipal Campus to authorize the Director of Finance and Management to modify a contract with KNS to provide security communication system upgrades at the Municipal Campus; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to modify an existing software service and maintenance contract with K. N .S. Services, Inc. for security communication system upgrades, including the installation of a new bi-directional amplifier system for the City Hall Municipal Campus security communications system.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of Columbus City Code Chapter 329 for this contract.
SECTION 3. That the expenditure of $60,000.00 is available on Auditor’s Certificate AC038511, or so much thereof that may be necessary in regard to the action authorized in Section 1, be and is hereby authorized.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.