Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with Palmer Engineering International, LLC, for the purchase of one (1) Varec 12" Flame Arrester with horizontal installation and eight (8) Flame Arrester kits to be used on Plant Digester covers to prevent propagation of a flame from external sources such as gas, for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (RFQ001865). Ninety-two (92) bidders were solicited and one (1) bid was received and opened on June 30th, 2016.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
SUPPLIER: Palmer Engineering International LLC, CC# 26-4194822, expires 1/31/18.
FISCAL IMPACT: $50,548.50 is required for this purchase.
$0.00 was expended in 2015.
$0.00 was expended in 2014.
Title
To authorize the Director of Finance and Management to establish a contract with Palmer Engineering International, LLC for the purchase of one (1) Varec 12" Flame Arrester with horizontal installation and eight (8) Flame Arrester kits for the Division of Sewerage and Drainage, and to authorize the expenditure of $50,548.50 from the Sewerage System Operating Fund. ($50,548.50)
Body
WHEREAS, the Purchasing Office opened formal bids on June 30th, 2016 for the purchase of one (1) Varec 12" Flame Arrester with horizontal installation and eight (8) Flame Arrester kits for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Palmer Engineering International, LLC.; and
WHEREAS, the one (1) Varec 12" Flame Arrester with horizontal installation and eight (8) Flame Arrester kits will be used on Plant Digester covers to prevent propagation of a flame from external sources such as gas at the Southerly Wastewater Treatment Plant; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to establish a contract with Palmer Engineering International, LLC in accordance with the terms, conditions and specifications of Solicitation Number: RFQ0001865 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Palmer Engineering International, LLC., 4863 NW 59th Court, Coconut Creek, Florida 33073 for the purchase of one (1) Varec 12" Flame Arrester with horizontal installation and eight (8) Flame Arrester kits for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $50,548.50 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.