Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Tristate Valves & Controls Inc. dba Trivaco for the purchase of fifteen (15) Transit-time Ultrasonic Flowmeters for the Division of Sewerage and Drainage at the Jackson Pike Wastewater Treatment Plant. The Transit-time Ultrasonic Flowmeters send and receive ultrasonic waves between transducers and are used to monitor flow through various sections at the Jackson Pike Wastewater Treatment Plant.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ001519). Fifty (50) vendors were solicited and two (2) bids were received and opened on June 23, 2016. After a review of the bids, the Division of Sewerage and Drainage recommends the award be made to the lowest responsive and responsible and best bidder, Tristate Valves & Controls Inc. dba Trivaco, for Item 1. V-F Controls Inc., offered an alternate item for a lower price, however, per their specification sheet the product is only designed to work with clean water, and therefore does not meet the specification to work with waste water.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Tristate Valves & Controls Inc. dba Trivaco, Contract Compliance Number: 31-0747128, expires 03/11/17.
FISCAL IMPACT: $43,845.00 is budgeted for this purchase.
$29,450.00 was expended in 2015
$0.00 was expended in 2014
Title
To authorize the Director of Finance and Management to enter into a contract with Tristate Valves & Controls Inc. dba Trivaco, for the purchase of fifteen (15) Transit-time Ultrasonic Flowmeters for the Division of Sewerage and Drainage; and to authorize the expenditure of $43,845.00 from the Sewer System Operating Fund. ($43,845.00)
Body
WHEREAS, the fifteen (15) Transit-time Ultrasonic Flowmeters will be used at the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant to send and receive ultrasonic waves between transducers and are used to monitor flow; and
WHEREAS, the Purchasing Office opened formal bids on June 23, 2016 for the purchase of Transit-time Ultrasonic Flowmeters for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Tristate Valves & Controls Inc. dba Trivaco; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a contract with Tristate Valves & Controls Inc. dba Trivaco in accordance with the terms, conditions and specifications of Solicitation Number: RFQ001519 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Tristate Valves & Controls Inc. dba Trivaco, 2615 Arbor Tech Drive., Hebron, Kentucky 41048, for the purchase of fifteen (15) Transit-time Ultrasonic Flowmeters for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $43,845.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.