Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement to establish one (1) Catalog Universal Term Contract for the option to purchase Lumber and Related Materials to be used by various City agencies. The term of the proposed option contract is through July 31, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on July 7, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ001805). Thirty two (32) bids were solicited; two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Sutherland Lumber Co of Kansas City: CC12776-10029 expires: 11/17/2017 Catalog Award $1.00
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Emergency Designation: This ordinance is being submitted as emergency legislation as there is no current contract to purchase Lumber and there is an immediate need to contract with the companies named herein to quickly and efficiently procure goods.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Lumber and Related Materials with Sutherland Lumber Co of Kansas City; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund ($1.00); and to declare an eme...
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