Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. in the amount of $284,132.42 to encumber funds in connection with the Willow Creek Phase II Street Lighting Improvements Project. The project will include installation of approximately (140) LED cobrahead luminaires on wood poles with overhead wiring in the Willow Creek subdivision area. This work will be located in the Greenlawn / Frank Road planning area, which is area #17.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The Willow Creek Phase 2 Street Lighting Improvements project will add LED lighting to an area of the City of Columbus that currently does not have lighting. This addition could provide an additional sense of safety and security to the residents and businesses in the area. Subsequently, it offers the potential to attract more residents and businesses to the project area.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) bids on June 22, 2016. These bids were received from: U.S. Utility Contractor Co. - $284,132.42, Complete General Construction- $292,843.05, and J. Ranck Electric, Inc. - $385,130.50.
The lowest and best bid was from U.S. Utility Contractor Co. for $284,132.42 for the installation of lighting, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
4. FISCAL IMPACT: An expenditure within the Electricity G.O. Bonds Fund of $182,918.57 for construction costs and $28,413.24 for inspection costs; an expenditure within the Electricity B.A.B.s Fund of $28,838.35; and an expenditure within the Electricity Permanent Improvement Fund of $72,375.50 will be necessary.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1606689, expires: 5/31/2018, FBE.
Title
To authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. for the Willow Creek Phase II Street Lighting Improvements Project for the Division of Power; to amend the 2016 Capital Improvements Budget; to authorize a transfer and expenditure up to $211,331.81 within the Electricity General Obligations Bonds Fund; to authorize a transfer and expenditure up to $28,838.35 within the Electricity Build America Bonds Fund; and to authorize a transfer and expenditure up to $72,375.50 within the Electricity Permanent Improvement Fund. ($312,545.66)
Body
WHEREAS, three (3) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on June 22, 2016, for the construction of the Willow Creek Phase II Street Lighting Improvements project; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to install approximately (140) LED cobrahead luminaires on wood poles with overhead wiring in the Willow Creek subdivision area of Columbus; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Electricity G.O. Bonds Fund, a transfer and expenditure within the Electricity Build America Bonds Fund, and a transfer and expenditure within the Electricity Permanent Improvement Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director to enter into a construction contract with U.S. Utility Contractor Co. for the Willow Creek Phase II Street Lighting Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
6303 / P670793-100000 / New Substation Transformer / $1,276,723/ ($211,332)/ $1,065,391
6303 / P670787-100001 / Willow Creek Phase II SL/ $0 / $211,332/ $211,332
Fund / Project / Project Name / Current / Change /Amended
6309 / P670774-100000 / Street Light 3-Wire Conversion/ $26,614/ ($26,614)/ $0
6309 / P559999-100000 / Fund 559 Unallocated Balance/ $2,107/ $117/ $2,224
(establish authority to matach cash)
6309 / P559999-100000 / Fund 559 Unallocated Balance/ $2,224/ ($2,224)/ $0
6309 / P670787-100001 / Willow Creek Phase II SL/ $0 / $28,838/ $28,838
Fund / Project / Project Name / Current / Change /Amended
6310 / P565999-100000 / Unallocated Balance Fund 565/ $45,061/ $27,315 /$72,376
(establish authority to match cash)
6310 / P565999-100000 / Unallocated Balance Fund 565/ $72,376/ ($72,376)/ $0
6310 / P670787-100001 / Willow Creek Phase II SL/ $0 / $72,376/ $72,376
SECTION 2. That the transfer of $211,331.81, or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 Electricity G.O. Bonds Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $28,838.35, or so much thereof as may be needed, is hereby authorized between projects within Fund 6309 Electricity B.A.B.s Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $72,375.50, or so much thereof as may be needed, is hereby authorized between projects within Fund 6310 Electricity Permanent Improvement Fund per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Willow Creek Phase II Street Lighting Improvements Project with the lowest and best bidder, U.S. Utility Contractor, Inc. 3115 E. 17th Ave. Columbus, Ohio 43219; in the amount of $312,545.66 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 6. That the transfer of $211,331.81 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $211,331.81 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 8. That the transfer of $28,838.35 or so much thereof as may be needed, is hereby authorized in Fund Fund 6309, Electricity B.A.B.s Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $28,838.35 or so much thereof as may be needed, is hereby authorized in Fund 6309, Electricity B.A.B.s Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 10. That the transfer of $72,375.50 or so much thereof as may be needed, is hereby authorized in Fund Fund 6310, Electricity Permanent Improvement Fund , in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 11. That the expenditure of $72,375.50 or so much thereof as may be needed, is hereby authorized in Fund 6310, Electricity Permanent Improvement Fund , in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 12. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 13. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 14. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 15. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 16. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.