Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with Bearings & Industrial Supply Company Inc. for the purchase of a Vaughan Pump for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant. The Vaughan Pump will be used at the Southerly Wastewater Treatment Plant to replace the Acid Phase Digester Mix Pump, Number 1.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (RFQ001633). Seventy-one (71) bidders were solicited and two (2) bids were received and opened on June 30, 2016. The Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidder, Bearings & Industrial Supply Company Inc., in the amount of $25,394.79.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
SUPPLIER: Bearings & Industrial Supply Company, Inc. CC# 36-3157766, expires 2/25/17.
FISCAL IMPACT: $25,394.79 is required for this purchase.
$32,094.00 was expended in 2015.
$27,774.00 was expended in 2014.
Title
To authorize the Director of Finance and Management to establish a contract with Bearings & Industrial Supply Company Inc. for the purchase of a Vaughan Pump for the Division of Sewerage and Drainage, and to authorize the expenditure of $25,394.79 from the Sewerage System Operating Fund. ($25,394.79)
Body
WHEREAS, the Purchasing Office opened formal bids on June 30, 2016 for the purchase of a Vaughan Pump for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Bearings & Industrial Supply Company Inc.; and
WHEREAS, the Vaughan Pump will be used to replace the Acid Phase Digester Mix Pump, Number 1 at the Southerly Wastewater Treatment Plant; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to establish a contract with Bearings & Industrial Supply Company Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ0001633 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Bearings & Industrial Supply Company Inc., 431 Irmen Drive, Addison, Illinois, 60101 for the purchase of a Vaughan Pump for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $25,394.79 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.