Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with ms consultants, inc., for the South Hampton Road Area Water Line Improvements Project, in an amount up to $228,117.62, for Division of Water Contract No. 2116.
This project includes replacing or rehabilitating approximately 9,835 linear feet of 6-inch and 8-inch water lines and 'service transfers only' work on approximately 550 linear feet of existing water mains within the S. Hampton Road area.
The project is located within the Eastmoor / Walnut Ridge community planning area and includes the following streets: South Hampton Road, Dale Avenue, South Ashburton Road, Napoleon Court, East 12th Avenue, and East 5th Avenue.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality and feasibility, 2. past performance, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on April 8, 2016 from ms consultants, inc., E.P. Ferris & Associates, HDR Engineering, Resource International, and Strand Associates.
Note: The RFP included three (3) projects and the top three (3) ranked firms were selected for these projects. The Division of Water determined which projects were to be awarded to each of the top 3 ranked firms.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the S. Hampton Road Water Line Improvements agreement be awarded to ms consultants, inc.
The Contract Compliance Number for ms consultants, inc. is 34-6546916 (expires 2/18/18, MAJ) and their DAX Vendor Number is 006998. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
4. FISCAL IMPACT: This expenditure is contingent upon the proceeds from the July 2016 Bond Sale under Ordinance No. 1607-2016.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with ms consultants, inc. for the South Hampton Road Area Water Line Improvements Project; in an amount up to $228,117.62; and to authorize an expenditure up to $228,117.62 within the Water General Obligations Bond Fund; for the Division of Water. ($228,117.62)
Body
WHEREAS, five (5) technical proposals for professional engineering services for three (3) water line rehabilitation projects were received on April 8, 2016; and
WHEREAS, the top three (3) ranked firms were selected for these projects and the Department of Public Utilities recommends that the South Hampton Road Water Line Improvements project be awarded to ms consultants, inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the South Hampton Road Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the South Hampton Road Area Water Line Improvements Project with ms consultants, inc., 2221 Schrock Road, Columbus, OH 43229; for an expenditure up to $228,117.62; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the expenditure of $228,117.62 (New Funding) or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.