header-left
File #: 2044-2016    Version: 1
Type: Ordinance Status: Passed
File created: 7/26/2016 In control: Public Utilities Committee
On agenda: 9/19/2016 Final action: 9/22/2016
Title: To authorize the Director of Finance and Management to enter into a contract with Hach Company for the purchase of a Flow Injection Analyzer for the Division of Sewerage and Drainage and to authorize the expenditure of $68,683.64 from the Sewer System Operating Fund. ($68,683.64)
Attachments: 1. ORD#2044-2016Financial Coding, 2. ORD#2044-2016Information, 3. ORD#2044-2016BidTab

Explanation

 

BACKGROUND:    This legislation authorizes the Director of Finance and Management to enter into a contract with Hach Company for the purchase of a Flow Injection Analyzer for the Division of Sewerage and Drainage.  This system will be used at the Division of Sewerage and Drainage, Surveillance Laboratory to analyze samples for nutrient content such as cyanide, total phosphorus, TKN, ammonia, and nitrates.

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ001847).  Twenty-one (21) vendors were solicited and two (2) bids were received and opened on July 20, 2016.  After a review of the bids, the Division of Sewerage and Drainage recommends the award be made to the lowest responsive and responsible and best bidder, Hach Company, for all Items.   Skalar Inc. offered an alternate analyzer for a lower price, however, they bid a segmented flow analyzer which does not inject the sample into the flow stream the same way a flow injection analyzer does, therefore the bidder is non-responsive.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. 

 

SUPPLIER:  Hach Company,  Contract Compliance Number: 42-0704420  Expires 6/17/18

 

FISCAL IMPACT:  $68,683.64 is budgeted for this purchase. 

 

$86,400.00 was spent in 2015.

$263,152.00 was spent in 2014.

 

 

Title

 

To authorize the Director of Finance and Management to enter into a contract with Hach Company for the purchase of a Flow Injection Analyzer for the Division of Sewerage and Drainage and to authorize the expenditure of $68,683.64 from the Sewer System Operating Fund.  ($68,683.64)

 

 

Body

 

WHEREAS, the Flow Injection Analyzer will be used at the Division of Sewerage and Drainage, Surveillance Lab to analyze samples for nutrient content; and 

 

WHEREAS, the Purchasing Office opened formal bids on July 20, 2016 for the purchase of a Flow Injection Analyzer for the Division of Sewerage and Drainage; and

 

WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Hach Company for all Items.  Skalar Inc. offered an alternate analyzer for a lower price, therefore, the bidder is non-responsive; and

 

WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: RFQ001847 on file in the Purchasing Office; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to enter into a contract with Hach Company, PO Box 608, Loveland, OH 80539, for the purchase of a Flow Injection Analyzer for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office. Skalar Inc. offered an alternate analyzer for a lower price, therefore, the bidder is non-responsive.

 

SECTION 2.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3.  That the expenditure of $68,683.60, or so much thereof as may be needed, is hereby authorized in Fund 6100 (Sewerage System Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.