Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering agreement with CHA Consulting, Inc. for the Moler Street Overflow Interceptor Sewer project, CIP 650763-100000. This project will develop, design, and provide engineering services during construction for the City’s Moler Street overflow intercepting sewer project. The overflow interceptor sewer will convey Moler Street regulator combined sewer overflows and south side interceptor sewer wet weather flows directly into the OARS tunnel through Shaft #3.
Services will include: field activities to obtain design data, development of a design report, preparation of detailed plans, specifications, easements, permits, bid documents, public outreach and coordination activities, and provide engineering services during construction.
2. Project timeline: The design activities will begin in September 2016 with preliminary design report to be submitted in March 2017, design plans and bid documents will be completed at the end of 2019, plus engineering services during construction through 2020.
3. PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received five (5) received proposals on April 1st, 2016 from the following companies:
Name Vendor# C.C. No. Exp. Date City/State Status
Arcadis 009409 57-0373224 05/14/2017 Columbus, Ohio MAJ
AECOM* 006806 34-1709349 03/31/2017 Columbus, Ohio MAJ
Black & Veatch 008038 43-1833073 09/22/2017 Columbus, Ohio MAJ
CHA Consulting 000802 16-0966259 06/17/2017 Columbus, Ohio MAJ
Ribway 005279 31-1406579 05/17/2018 Columbus, Ohio MBE
*: URS Corp. Design part of AECOM
CHA Consulting was selected as the engineering firm based on DPU’s evaluation process.
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. CONTRACT COMPIANCE NO: 16-0966259 | 06/17/2017 | MAJ | Vendor: 000802
6. ECONOMIC IMPACT: This project was identified in the City of Columbus’s Integrated Plan and 2015 WWMP (Wet Weather Management Plan) Update Report which was developed with input from various stakeholders and submitted to Ohio EPA.
This project will mitigate combined sewer overflows into the Scioto River from the Moler Street combined sewer regulator and provide wet weather relief of the South Side interceptor sewer. Short term economic impacts will be in terms of the prime and six sub consultants design work on the project.
7. FISCAL IMPACT: This legislation authorizes the transfer within of $251,584.61 and the expenditure of up to $1,751,584.61 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and amends the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering agreement with CHA Consulting, Inc. for the Moler Street Overflow Interceptor Sewer project; to authorize the transfer within of $251,584.61 and the expenditure of up to $1,751,584.61 from the Sanitary Sewer General Obligation Bond Fund; and to amend to the 2016 Capital Improvements Budget. ($1,751,584.61)
Body
WHEREAS, in accordance with the overall provisions of Section 329 of the Columbus City Codes, advertisements for RFP's were opened on January 12, 2016, and five (5) responses were submitted; and
WHEREAS, the Division of Sewerage and Drainage's RFP Evaluation Committee reviewed and recommended that the engineering agreement for the Moler Street Overflow Interceptor Sewer project, CIP 650763-100000 be made to CHA Consulting, Inc.; and
WHEREAS, the work for this project will develop, design and provide engineering services during construction for the City’s Moler Street overflow interceptor sewer project; and
WHEREAS, it is necessary to authorize the transfer of $251,584.61 and the expenditure of up to $1,751,584.61 within the Sanitary Sewer System General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a professional engineering services agreement with CHA Consulting, Inc. for the Moler Street Overflow Intercepting Sewer project at the earliest practical date for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with CHA Consulting, Inc., 471 East Broad Street, Suite 2010, Columbus, Ohio 43215; for Moler Street Overflow Intercepting Sewer project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $251,584.61 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 6109 | Division 60-05 | per the account codes in the attachment to this ordinance.
Section 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6109, Sanitary Sewer G.O. Bonds Fund as follows:
Fund | Project ID | Project Name | Current Authority | Change
6109 | P650009-100002 | Real Time Control - Sewer System Optimization | $500,000 | $248,416 | (-$251,585)
6109 | P650763-100000 | Moler St Overflow Intercepting Sewer | $1,500,000 | $1,751,585 | (+$251,585)
SECTION 4. That the Director is hereby authorized to expend up to $1,751,584.61 in the following manner: Sanitary Sewer G.O. Bond Fund | Fund 6109 | Div. 60-05. (See the attached DAX financial transaction spreadsheet)
SECTION 5. That the said engineering company, CHA Consulting, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.