Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a modification of the professional engineering services agreement with Burgess & Niple, Inc. for the General Engineering Consultant Services agreement. The General Engineering Consultant (GEC) Services #2 contract is necessary to provide technical and engineering assistance to the Department of Public Utilities (DPU). Initial services are for Division of Sewerage and Drainage (DOSD) facilities. Additional DPU facilities may be added in the future. The GEC services may include the following tasks for small projects: investigations, inspections and evaluations of existing conditions, surveying, preparation of engineering or architectural drawings and specifications, review of contractors’ submittals including shop drawings, maintenance and operation (M&O) manuals, and Standard Operating Procedures (SOPs). The GEC services may also include assistance with new equipment or systems start-up and commissioning, instrumentation & control (I&C) work such as Human Machine Interface (HMI) and Programmable Logic Controller (PLC) programming, uploading documents onto the City’s Project Management Information System (PMIS), computerized maintenance software, preparation of record plan drawings for small projects, technical assistance in the preparation of Facilities/Equipment Maintenance (FEM) documents, and other similar related tasks. Small projects that may, on occasion, require engineering services under this contract include small Capital Improvement Projects (formerly known as “Plant Improvement Projects” or “PIPs”) and FEM service contracts.
The Small Capital Improvement Projects (CIP) will vary in nature and can include replacement and upgrade of equipment, materials, structural features, electrical, or instrumentation & control (I&C) work and their associated appurtenances that have served its useful life.
The actual construction and commissioning of upgrades in the several facilities will generally be accomplished by others.
MODIFICATION INFORMATION: Amount for Current Mod: $500,000.00
1.1. Amount of additional funds to be expended: $500,000.00
Original Contract Amount $ 520,000.00
Modification #1: (Current) $ 500,000.00
Current Total $ 1,020,000.00
Proposed Modification No. 2 (estimated 2017 funding) $500,000.00
Proposed Modification No. 3 (estimated 2018 funding) $500,000.00
CURRENT PROPOSED TOTAL $2,020,000.00
1.2. Reasons additional goods/services could not be foreseen:
This was an anticipated modification. It is a planned continuation of the services originally included within the existing contract’s scope of service.
1.3. Reason other procurement processes are not used:
The funding provided by this contract modification is for the continuation of the existing work of the contract. It is not reasonable or cost effective to undertake a new procurement to acquire these services.
1.4. How cost of modification was determined:
The cost of the modification was provided as part of the Original Contract.
THE PROJECT TIMELINE: The original contract for Burgess & Niple, Inc. began in September 2015. The original contract duration was for four (4) years, ending in December 2018. The professional services shall be funded by incremental appropriation, through the use of annual modifications. Modification No. 1 will provide the second of four incremental appropriations for this contract. Modification No. 1 is planned to provide the services listed above until the next planned modification in 2017.
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
CONTRACT COMPLIANCE No.: 31-0885550 | MAJ | Exp. 02/04/2018 | Vendor # 004425
ECONOMIC IMPACT: The performance of this project’s activities is to provide engineering and technical services for CIPs and FEMs at DPU facilities and will help them maintain peak operational performance. If left unperformed, the required work could become larger and more expensive that could produce a major impact to the budget. No community outreach is considered for this project.
FISCAL IMPACT: This legislation authorizes the expenditure of $500,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109.
Title
To authorize the Director of Public Utilities to enter into a modification (Mod #1) of the engineering agreement with Burgess & Niple, Inc. for the General Engineering Consultant (GEC) Services #2; to authorize the expenditure of up to $500,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund. ($500,000.00)
Body
WHEREAS, it is the objective of the General Engineering Consultant (GEC) Services #2, Mod #1 to provide technical and engineering assistance to the Department of Public Utilities (DPU); and
WHEREAS, the original contract number EL017462 was authorized by Ordinance No. Ord 1588-2015 passed by the Columbus City Council on July 20, 2015, executed by the Director of Public Utilities August 28, 2015, approved by the City Attorney on September 02, 2015, and certified by the City Auditor on September 03, 2015; and
WHEREAS, it is necessary to authorize the expenditure of up to $500,000.00 from the Sanitary Sewer General Obligation Fund, Fund 6109; and
WHEREAS, it is necessary to authorize the Division of Sewerage and Drainage, Department of Public Utilities to enter into a professional engineering service agreement with Burgess & Niple, Inc. for the General Engineering Consultant (GEC) Services #2, Mod #1 for the preservation of the public health and safety; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering service agreement with Burgess & Niple, Inc., 5085 Reed Road, Columbus, Ohio 43220 for the General Engineering Consultant (GEC) Services# 2, Mod #1 in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director is hereby authorized to expend up to $500,000.00 in the following manner: Sanitary Sewer G.O. Bond Fund | Fund 6109 | Div. 60-05. (See the attached DAX financial transaction spreadsheet)
SECTION 3. That said company, Burgess & Niple, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.