Explanation
Background: Ordinance No. 0846-2014 was passed by Columbus City Council on June 2, 2014. This Ordinance authorized the Public Utilities Director to enter into a professional engineering services agreement with Advanced Engineering Consultants, Inc. for the Jefferson Park Lighting Improvements Project.
Purchase Order Number EL015976 was established with Advanced Engineering Consultants, Inc. A portion of the balance of this purchase order was mistakenly cancelled on February 18, 2015. Therefore, the Department of Public Utilities, Division of Power requests that the City Auditor’s Office establishes an Auditor’s Certificate in the amount of $2,358.20 in order to pay the consultant’s final invoice.
Contract Compliance:
Advanced Engineering Consultants, Inc.’s Contract Compliance number is 31-1612308| expires 6/8/18| FBE
Emergency Designation: It is requested that this Ordinance be handled in an emergency manner in order to expeditiously pay the outstanding invoice.
Fiscal Impact: There is sufficient cash and authority for this expenditure within the Electricity G.O. Bonds Fund
Title
To authorize the City Auditor’s Office to establish an Auditor’s Certificate in the amount of $2,358.20; to authorize the Director of Public Utilities to re-encumber funds needed for the Jefferson Park Lighting Improvements Project; to authorize an expenditure up to $2,358.20 within the Electricity G.O. Bonds Fund; for the Division of Power; and to declare an emergency. ($2,358.20)
Body
WHEREAS, Ordinance No. 0846-2014 was passed by Columbus City Council on June 2, 2014 authorizing the Director of Public Utilities to enter into a professional engineering services agreement with Advanced Engineering Consultants, Inc. for the Jefferson Park Lighting Improvements Project; and
WHEREAS, Purchase Order EL015976 was established for this project; and
WHEREAS, a portion of the balance of Purchase Order EL015976, for the aforementioned project, was mistakenly cancelled; and
WHEREAS, the cancelled funds must be re-encumbered in order to complete the services within the professional engineering services agreement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the City Auditor’s Office to establish an Auditor’s Certificate in the amount of $2,358.20; to authorize the Director of Public Utilities to re-establish a Purchase Order mistakenly cancelled for the Jefferson Park Lighting Improvements Project; in an emergency manner in order to expeditiously pay an outstanding invoice, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That an expenditure up to $2,358.20 is hereby authorized for the Jefferson Park Lighting Improvements Project with Advanced Engineering Consultants, Inc., 1405 Dublin Rd.; Columbus, Ohio 43215; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the expenditure of $2,358.20 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.