Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services (WWTF Upgrade GP #4 OEC); CIP 650360-100002. The project’s Scope of Services is listed as follows: The basic services provided under this Agreement are the professional engineering services necessary for and incident to the Overall Engineering Consultant Services for the Wastewater Treatment Facilities Upgrade - General Program #4. The Overall Engineering Consultant Services (OEC) agreement is necessary to provide technical and engineering assistance to the City and its design professionals in planning and coordination of the work. The OEC services are separated into several tasks, as follows:
Task 1 - Planning Services Task 4 - Commissioning and Start-up Services
Task 2 - Design Services Task 5 - General and Additional Services
Task 3 - Construction Related Services Task 6 - Project Management
The City will request a task order from the consultant as necessary work is identified. The task order submitted will include a detailed scope of work, direct and indirect costs, task schedule, estimated hours, personnel categories required with labor rates, and reimbursable expenses. After negotiation and upon acceptance by the city, the consultant shall commence work. The Engineer shall provide such professional engineering services as may be necessary to accomplish the work required to be performed and shall at the firm’s cost, furnish all necessary competent personnel, equipment, and materials to perform the work.
(For additional information regarding the OEC tasks, please see the attached Director’s Information Sheet Section 5.)
PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received two (2) proposals on February 12th, 2016 from the following companies:
Name C.C. No. Exp. Date Vendor# City/State Status
Black & Veatch 43-1833073 / 09/22/2017 008038 Columbus/OH MAJ
Hazen and Sawyer 13-2904652 / 03/14/2018 000630 Columbus/OH MAJ
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was Black & Veatch Corporation.
PROJECT TIMELINE: Black & Veatch will begin after the notice to proceed is given. The contract duration is six (6) years, ending in December 2022. The professional services shall be funded by incremental appropriation, through the use of approximately annual modifications. This award is planned to provide the services listed above until the next planned modification in April 2017.
Original Contract $ 1,000,000
Proposed Modification No.1 (2017 funding)* $ 2,700,000
Proposed Modification No.2 (2018 funding)* $ 1,894,000
Proposed Modification No.3 (2019 funding)* $ 1,894,000
Proposed Modification No.4 (2020 funding)* $ 1,894,000
Proposed Modification No.5 (2021 funding)* $ 1,894,000
CURRENT PROPOSED TOTAL $11,276,000
*: estimated funding
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
CONTRACT COMPLIANCE No.: 43-1833073 | MAJ | Exp. 09/22/2017 | Vendor # 008038
ECONOMIC IMPACT: The project provides many metrics on various environmental factors that are noted in the work to be performed. The information provided assists and guides the City in decision making on environmental issues. These decisions have a direct impact on the capital improvement program budget amounts and scheduling to address the environmental needs. No community outreach is considered for this project.
FISCAL IMPACT: This legislation authorizes the expenditure of $1,000,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services; to authorize the expenditure of up to $1,000,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund. ($1,000,000.00)
Body
WHEREAS, The basic services provided under this Agreement are the professional engineering services necessary for and incident to the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services; and
WHEREAS, the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services project is necessary to provide technical and engineering assistance to the City and its design professionals in planning and coordination of the work.; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,000,000.00 from the Sanitary Sewer General Obligation Fund, Fund 6109; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a professional engineering service agreement with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services for the preservation of the public health and safety; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering service agreement with Black & Veatch Corporation, 4016 Townsfair Way, Suite 210, Columbus, Ohio 43219, for the Wastewater Treatment Facilities Upgrade, General Program #4, Overall Engineering Consultant Services in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director is hereby authorized to expend up to $1,000,000.00 in the following manner: Sanitary Sewer G.O. Bond Fund | Fund 6109 | Div. 60-05. (See the attached DAX financial transaction spreadsheet)
SECTION 3. That said company, Black & Veatch Corporation, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.