Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to continue an agreement with Hansen Banner LLC, for annual software maintenance and support for CUBS. The original contract (CT-15918) was established in 1994, and most recently modified under the authority of ordinance 2783-2015, passed December 7, 2015. This contract agreement will provide support for the coverage term period from October 1, 2016 to September 30, 2017, at a cost of $326,654.96. The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen for annual maintenance and support for CUBS.
This ordinance also requests approval to continue services provided by Hansen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Hansen is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products.
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt execution of this contract for the provision of website rearchitecture services.
FISCAL IMPACT:
In 2014 and 2015, $318,311.00 and $323,005.00, were legislated respectively for maintenance, support and upgrades. The cost associated with this contract (2016) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $326,654.96. The aggregate contract total including this request is $11,673,350.74. The funds are identified and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Hansen Banner LLC (DAX Vendor Acct. #: 008834); F.I.D#/CC#: 46-5651020; Expiration Date: 07/14/2018
Title
To authorize the Directors of the Department of Technology and the Department of Public Utilities to continue an annual software maintenance and support services contract with Hansen Banner LLC., formerly known as Ventyx, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $326,654.96 from the Department of Technology Information Service Operating Fund; and to declare an emergency. ($326,654.96)
Body
WHEREAS, it is necessary to authorize the Directors of the Departments of Technology and Public Utilities to continue an agreement with Hansen Banner LLC., formerly known as Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual maintenance and support for CUBS; and
WHEREAS, the original contract (CT-15918) was established in 1994, and most recently modified by authority of ordinance 2783-2015, passed December 7, 2015. This contract agreement will provide support for the period October 1, 2016 to September 30, 2017, at a cost of $326,654.96; and
WHEREAS, Hansen Banner LLC., formerly known as Ventyx, Inc., is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support, or professional services for its software products; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Department of Public Utilities to renew a contract for software maintenance and support services with Hansen Banner LLC., formerly known as Ventyx, Inc., to support the Columbus Utility Billing System (CUBS) and the daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and are hereby authorized to continue an agreement with Hansen Banner LLC., formerly known as Ventyx, Inc., as the sole source provider for annual software maintenance and support for the Columbus Utility Billing System (CUBS). This agreement will provide support for the period October 1, 2016 to September 30, 2017, at a cost of $326,654.96 in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 2: That the expenditure of $326,654.96 or so much thereof as may be necessary is hereby authorized to be expended from (please see attachment 1959-2016 EXP):
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1308 {Electricity}|Amount: $19,925.95|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1309 {Water}|Amount: $126,742.12|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1310 {Sanitary Sewer}|Amount: $142,094.91|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1311 {Storm Sewer}|Amount: $37,891.98|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.