Explanation
This legislation authorizes the Director of the Department of Public Utilities to modify contract EL017740 with Advanced Control Systems, Inc. to maintain the SCADA (Supervisory Control and Data Acquisition) operating system for the Division of Power. This contract modification will provide continued software and hardware support for Year 2 of a three year agreement.
The original contract contained a provision that the maximum obligation of the City for services described in this agreement was limited to the amount of $36,450.00. The Department of Public Utilities is requesting that the contract be modified to ADD $36,290.00. The total amount including this modification is $72,740.00.
EMERGENCY: This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle. Emergency legislation will expedite the completion of the support contract for the Division of Power for this critical equipment.
SUPPLIER: Advanced Control Systems, Inc. (46-4574462) Expires: 7/20/18
Advanced Control Systems, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is to ADD $36,290.00. The total contract amount, including this modification, is $72,740.00.
2. Reason additional funds were not foreseen: The need for additional funds were foreseen and addressed in the original contract.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $36,290.00 is budgeted and needed for this purchase for Year 2.
$36,450.00 was spent in 2015
$18,995.60 was spent in 2014
Title
To authorize the Director of Public Utilities to enter into a planned modification with Advanced Control Systems, Inc. to maintain the SCADA (Supervisory Control and Data Acquisition) operating system for the Division of Power; and to authorize the expenditure of $36,290.00 from the Electricity Operating Fund; and to declare an emergency. ($36,290.00)
Body
WHEREAS, this legislation authorizes the Director of Public Utilities, Division of Power to enter into a planned modification with Advanced Control Systems, Inc. to maintain the SCADA (Supervisory Control and Data Acquisition) operating system; and
WHEREAS, a contract modification is requested for EL017740 to provide continued software and hardware support for Year 2 of a three year agreement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into this contract, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify contract EL017740 with Advanced Control Systems, Inc., 2755 Northwoods Parkway, Norcross, GA 30071 to maintain the SCADA (Supervisory Control and Data Acquisition) operating system.
SECTION 2. That the total amount of this Modification No. 1 is ADD $36,290.00. The total contract amount including this modification is $72,740.00.
SECTION 3. That the expenditure of $36,290.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 Electricity Operating Fund object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.