Explanation
BACKGROUND:
The City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City. Services are needed to regularly inspect and maintain these assets, and provide emergency restoration in the event of unforeseen damage to the fiber network. This agreement provides labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network.
This ordinance authorizes the Director of the Department of Technology to modify an agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the City’s fiber optic infrastructure. The original agreement was authorized by ordinance 0817-2014, passed May 12, 2014, in award of solicitation SA005282. That agreement included options to renew for two (2) additional one year terms, subject to mutual agreement and approval of proper City authorities. Most recently ordinance number 0773-2016 passed May 09, 2016 authorized the second and final renewal option (third year of a three year agreement), providing service for the period May 22, 2016 to May 21, 2017 at a cost of $120,000.00.
With the implementation of the state mandated Ohio Utility Protection Services program (OUPS), effective January 1, 2016, the fiber optic cable location requests have increased and require an estimated additional funding of $77,000.00 (part of this ask of $120,000.00). Actual numbers vary per month and are averaging $11,000.00 a month in cable locate fees alone. The City has had two fiber issues this year that have caused emergency fiber restoration at a cost of $51,000.00. Therefore, an additional $43,000.00 for emergency fiber restoration funding is also requested in the event of another incident (part of this ask of $120,000.00). The aggregate total of this ordinance for funding is $120,000.00. Additional funding may be necessary if damages to the fiber network and cost to restore fiber continue, exceeding this request.
Contract ...
Click here for full text