Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew year three (3) of a three (3) year contract agreement with SHI International Corporation, for Dell Change Auditor software subscription renewal. The original contract (via SA005601 authorized by Ord. 2483-2014 passed on November 24, 2014) allowed for the agreement to be annually extended for two (2) additional years subject to mutual agreement and approval of proper City authorities. The agreement was most recently renewed under the authority of Ord. 2628-2015, passed on November 16, 2015. This ordinance represents the second of two allowable annual renewals/extensions. DoT uses Dell software to audit changes in the City’s technology environment, ensuring that the environment is secure. This auditing plays an important role in protecting the privacy and integrity of data and systems hosted in the environment. The proposed agreement will provide software subscriptions for the period January 1, 2017 through December 31, 2017, at a cost of $48,238.80.
FISCAL IMPACT:
In 2014 and 2015, the Department of Technology expended $49,735.34 and $46,316.49 respectively for Dell Change Auditor software subscription renewals. The cost for this contract renewal is $48,238.80, bringing the aggregate contract total amount to $144,290.63. This expenditure is budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: SHI International Corporation (DAX Vendor Account #: 001671); F.I.D#/C.C.#: 22 - 3009648; Expiration Date: 09/01/2017
Title
To authorize the Director of the Department of Technology to renew the contract with SHI International Corp (SHI) in order to establish year three of a three year contract for Dell Change Auditor software subscription renewal; and to authorize the expenditure of $48,238.80 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($48,238.80)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew the contract with SHI International Corp. (SHI) in order to establish year three (3) of a three (3) year contract for Dell Change Auditor software subscription renewals to use in the City’s technology environment, ensuring that the environment is secure; and
WHEREAS, the original contract agreement (via SA005601 authorized by Ord. 2483-2014 passed on November 24, 2014) allowed for the agreement to be annually renewed/extended for two (2) additional years subject to mutual agreement and approval of proper City authorities. The agreement was most recently renewed under the authority of Ord. 2628-2015, passed on November 16, 2015. This ordinance represents year three (3) of a three (3) year agreement; and
WHEREAS, the proposed agreement will provide software subscriptions for the period January 1, 2017 through December 31, 2017, at a cost of $48,238.80; and
WHEREAS, it is necessary for the Director of the Department of Technology to renew the contract with SHI International Corp in order to establish year three (3) of a three (3) year contract for Dell Change Auditor software subscription renewal, as not to impact the daily operation of the services provided; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew the contract with SHI International Corp. in order to establish year three (3) of a three (3) year contract for Dell Change Auditor software subscription renewal. The proposed agreement will provide software subscriptions for the period January 1, 2017 through December 31, 2017, at a cost of $48,238.80.
SECTION 2: That the expenditure of $48,238.80 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 2083-2016 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT04|Section 5: N/A |Amount: $48,238.80|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.