Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to enter into contract with SHI International Corporation (SHI) to provide annual software maintenance and support to the City’s NetMotion mobility solution. It also authorizes adding licenses for additional devices for the Public Service Department. The City uses NetMotion software to enable mobile workers, including police officers, public utility and public service field crews to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.
Bids for this service were sought using the city’s electronic vendor bid portal (RFQ#002169). The sole bid, submitted by SHI International Corporation, was opened on August 3rd, 2016. This bid, which totals $43,093.40, was fully responsive to the bid solicitation; therefore the Department of Technology recommends that the award be made to SHI International Corp.
This is a one year contract with two annual renewal options requiring City Council approval.
The term of this contract is September 30, 2016 through September 29, 2017.
FISCAL IMPACT:
Sufficient funds are budgeted and available within the Department of Technology’s internal services fund direct charge budget. This enables pro-rating the cost among the various funds of the three beneficiary departments (i.e., Public Safety, Public Utilities and Public Service).
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE:
Vendor: SHI International Corporation (DAX Vendor Account #: 001671); Contract compliance #: 223009648 Expiration Date: 8/3/2018
Title
To authorize the Director of the Department of Technology to contract with SHI International Corporation to provide annual software maintenance and support services in support of the NetMotion mobility solution and to add devices for the Department of Public Service; to authorize the expenditure of $43,093.40 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($43,093.40)
Body
WHEREAS, the City of Columbus uses NetMotion software to enable mobile workers, including police officers, public utility and public service field crews, to utilize computer applications over cellular communication networks; and
WHEREAS, the current contract for annual software maintenance and support expires on September 29th, 2016; and
WHEREAS, it is necessary to add new devices to the contract to support the Department of Public Service; and
WHEREAS, bids were received via the electronic vendor portal on August 3, 2016 with SHI International Corp. being the only bidder submitting a complete and responsive bid; and
WHEREAS, the recommendation is to award SHI International Corp. the contract with the term period being September 30, 2016 through September 29, 2017 at a cost of $43,093.40; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with SHI International Corp. to provide for annual software maintenance and support services in support of the NetMotion mobility solution and to add new devices to the contract to enable support for the Department of Public Service, for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and hereby is authorized to contract with SHI International Corp. for annual software maintenance and support services in support of the NetMotion mobility solution and to add new devices to the aforementioned contract on behalf of the Department of Public Services, in the amount of $43,093.40 from September 30, 2016 through September 29, 2017.
SECTION 2: That the expenditure of $43,093.40 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 2104-2016 EXP)
Dept./Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS01| Section 5: IT1215 | Amount: $19,530.30| {DoT/Police}
Dept./Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1308 | Amount: $1,191.35| {DoT/Electricity}
Dept./Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1309 | Amount: $7,577.76| {DoT/Water}
Dept./Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1310 | Amount: $8,495.68| {DoT/Sewer}
Dept./Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63946| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1311 | Amount: $2,265.51| {DoT/Storm}
Dept./Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03| Main Account: 63945| Program: CW001| Section 3: 470104 | Section 4: IS02| Section 5: IT1316 | Amount: $4,032.80| {DoT/Transportation Infrastructure - new licenses}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.