Explanation
This ordinance is to establish an option contract to provide the Division of Income Tax with nine (9) multi-function printers(MFP's) that are combination copier, printer, scanner and fax machine and associated installation, maintenance, supplies, support and training. Additionally, nine (9) existing copier systems will be used for trade-in. The MFP's will be installed at 77 North Front St. and leased for 36 months with the option to purchase the devices for $1.00 each. The term of the proposed contract is for three (3) years. The Purchasing Office opened formal bids on June 16, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (RFQ No. RFQ001609). Fifty-Six (56) bids were solicited. Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bid.
Office Products, Inc. DBA MT Business Technologies, Inc. CC# 341964774 (Expires 11/10/2017)
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State auditor's Finding for Recovery Database.
EMERGENCY DESIGNATION: Emergency legislation is requested to expedite the process of this purchase to allow the supplier sufficient time to insure that the installation will be done prior to the end of the current service agreement for the copier systems that are being replaced so that operations will not be significantly interrupted.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Income Tax Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into an option contract to provide the Division of Income Tax with nine (9) Multi-Functional Printers (MFP's) that will be leased over a thirty-six (36) month term w...
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