Explanation
BACKGROUND: To modify an existing city-wide contract for the option to obtain Rental of Portable Toilets for various City agencies. These contracts provide for the rental of portable washing stations, various single, multi-unit and handicapped portable toilets at various City locations. Section 1 of the contract is for Recreation and Park installations, Section 2 is for City of Columbus Golf Courses, and Section 3 is for special events, short term projects and other City agency locations as needed.
Sections 1 and 2 were awarded to ABC Restroom and Section 3 was awarded to Pro-Kleen Industrial Services, Inc. dba Porta Kleen. ABC Restroom, the awarded vendor for Section 1, has had difficulty meeting the service requirements at some locations, resulting in unsatisfactory performance for the public using these facilities. As a result, it is in the best interest of the City of Columbus to modify an existing city-wide contract with Porta-Kleen. This ordinance requests a modification to award Section 1 and Section 2 to Porta-Kleen for the purose to provide those services shall it become necessary, and to expand Section 3 for monthly services rather than only weekly rates. The contract (PO004448) was established in accordance with SA006041 and authorized by Ordinance 0104-2016, and will expire March 31, 2018.
1. Amount of additional funds: The Recreation and Parks Department must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen, but items were awarded to a vendor whom had encountered difficultly meeting the service requirements. These same items will be awarded to next low bidder.
3. Reason other procurement processes not used: This formal bid was opened October 29, 2015, and the Purchasing Office does not anticipate any better pricing if a new bid was let.
4. How cost was determined: Pricing will be in accordance with the bid original...
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