Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Equine Medications and Medical Supplies for the City of Columbus Division of Police Mounted Horse Patrol Unit to be used on an as needed basis for the veterinary care of their horses. The proposed option contract would expire May 31, 2019 with an option to extend for one (1) additional year. The Purchasing opened formal bids on July 28, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the elevant provisions of Section 329.00 of the Columbus City Code relating to competitive bidding (Solicitation No. RFQ002024).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Patterson Veterinary Supply, Inc. CC# 41-2008897 expires 11/ 9/2017. All items, $1.00
Total Estimated Annul Expenditure: $5000.00. Divsion of Police, the primay user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because it is essential to have a contract in place to make available to the City's veterinarian the necessary equine medications and medical supplies utilized for the protection and care of the horses used by the Division of Police Mounted Horse Patrol Unit.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be equired to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase equine medications and medical supplies with Patterson Veterinary Supply, Inc., to authorize the expenditure of $1.00 to establish the contract from the General Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Equine Medications and Medical Supplies UTC will provide essential medications and supplies for the protection and care of the horses utilized by the Division of Police Mounted Horse Patrol Unit; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 8, 2016 and selected the overall lowest, responsive, responsible and best bidder; and,
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improvng access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and,
WHEREAS, in order to provide necessary medical protection and care for the Mounted Patrol Unit's horses, this is being submitted for consideration as an emergency measure; and,
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to purchase equine medications and medical supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Equine Medications and Medical Supplies in accordance with Solicitation No. RFQ002024 for a term that expires May 31, 2019, with the option to extend for one (1) additional year, as follows:
Patterson Veterinary Supply, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund, Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.