Explanation
BACKGROUND: Columbus Public Health and its Vital Statistics Office is in the process of transitioning their birth and death records to a new document management system that was purchased from PRIME AE Group, Inc. PRIME AE Group continues to work on the migration of documents provided by Streamline Health, the current vendor. It is estimated that an additional 132 hours, or $24,928.20, will be required to successfully complete the migration and needed configurations, along with providing training to Vital Statistics Staff. This ordinance authorizes the Director of Finance and Management to modify Purchase Order FL006429 by providing 132 hours of supplemental work and an additional $24,928.20 to the P.O. for a total amount not to exceed $186,864.00.
Columbus Public Health's Vital Statistics Program serves as a dual registration office for all of Franklin County and the City of Columbus birth and death events. The Vital Statistics Office must file and register birth and death certificates in compliance with Ohio Law, assist customers in timely correction of birth and death certificate errors, provide timely and accurate birth and death certificates to all applicants when requested, assist law enforcement with flagging birth certificates of missing children, and provide internal and external customers with statistical aggregate birth and death data when requested. Electronic data and document management partnered with document scanning, and operational workflow provides full end-to-end processing of birth and death records.
Ord. No. 2920-2015, approved by City Council on December 7, 2015, authorized the Director of Finance and Management to establish purchase orders with PRIME AE Group, Inc., for the purchase of an automated vital records system that included a document and imaging management system and the associated software, license, maintenance and support services for the Vital Statistics Office at Columbus Public Health for an amount not t...
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