Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Utility Cut & Restoration 2016 service.
Services performed under this contract include various backfill & pavement restorations for excavations from deposited permits and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is October 12, 2016. The contract was led by the Office of Support Services through Vendor Services and Bid Express. One bid was received on August 25, 2016 (one majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Co. $310,407.50 Columbus, Ohio Majority
The bid documents contain Special Provision 146 which states, “It is the City’s intent to fully utilize the available funding provided to its Utility Cut and Restoration Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $250,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract (maximum of $250,000.00). In the event that the City does add utility cuts to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $250,000.00), responsive and responsible and best bidder per Columbus City Code Section 329.”
Special Provision 146 also states, “The duration of this contract is three (3) years and shall expire October 13, 2019." There is also an escalator clause that will increase the base contract item amounts by 2.00% for the second year from October 13, 2017, to October 13, 2018; and by 2.00% for the third year from October 13, 2018, to October 13, 2019.
Award is to be made to Decker Construction Co., as the lowest responsive and responsible and best bidder. The contract amount will be $250,000.00. Construction administration and inspection services will be performed by personnel from the Division Infrastructure Management - Permit Section.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Co.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Co. is 31-0983557 and expires on 10/13/17.
3. FISCAL IMPACT
Funds in the amount of $250,000.00 are available for this project in the Streets and Highways G.O Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary backfill and pavement restoration work at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with Decker Construction Co. for the Utility Cut & Restoration contract; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Utility Cut & Restoration 2016 contract; and
WHEREAS, services performed by this contract include various backfill & pavement restorations for excavations from deposited permits and other such work as may be necessary to complete the contract in accordance with the plans and specifications; and
WHEREAS, Decker Construction Co. will be awarded the Utility Cut & Restoration 2016 contract; and
WHEREAS, it is necessary to enter into contract with Decker Construction Co.; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should proceed immediately for the various backfill & pavement restorations to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Co., 3040 McKinley Avenue, Columbus, Ohio 43204 for the Utility Cut & Restoration 2016 contract in the amount of $250,000.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of the sum of $250,000.00 or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bonds Fund, No. 7704, in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.