Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Crescent Electric Supply Co. dba Northwest Controls for the purchase of Electric Motor Drives and Filters for the Division of Sewerage and Drainage at the Jackson Pike Wastewater Treatment Plant. The Electric Motor Drives and Filters are used to control the speed of pumps that control the flow rate of wastewater through the treatment plant.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ002021). Fifty-eight (58) vendors were solicited and three (3) bids were received and opened on July 28, 2016. After a review of the bids, the Division of Sewerage and Drainage recommends the award be made to the lowest responsive and responsible and best bidder, Crescent Electric Supply Co. dba Northwest Controls, for all Items.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Crescent Electric Supply Co. dba Northwest Controls, Contract Compliance Number: 42-0201220, expires 07/28/18.
FISCAL IMPACT: $53,168.56 is needed and budgeted for this purchase.
$0.00 was expended in 2015
$0.00 was expended in 2014
Title
To authorize the Director of Finance and Management to enter into a contract with Crescent Electric Supply Co. dba Northwest Controls, for the purchase of Electric Motor Drives and Filters for the Division of Sewerage and Drainage; and to authorize the expenditure of $53,168.56 from the Sewer System Operating Fund. ($53,168.56)
Body
WHEREAS, the Electric Motor Drives and Filters will be used at the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant to control the speed of pumps that control the flow rate of wastewater at the treatment plant; and
WHEREAS, the Purchasing Office opened formal bids on July 28, 2016 for the purchase of Electric Motor Drives and Filters for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Crescent Electric Supply Co. dba Northwest Controls; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a contract with Crescent Electric Supply Co. dba Northwest Controls in accordance with the terms, conditions and specifications of Solicitation Number: RFQ002021 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Crescent Electric Supply Co. dba Northwest Controls, PO Box 500, East Dubuque, IL 61025, for the purchase of Electric Motor Drives and Filters for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $53,168.56 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.