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File #: 2187-2016    Version: 1
Type: Ordinance Status: Passed
File created: 8/25/2016 In control: Public Utilities Committee
On agenda: 10/3/2016 Final action: 10/7/2016
Title: To authorize the Director of Public Utilities to enter into a planned modification of the professional engineering services agreement with Brown and Caldwell for the Hap Cremean Water Plant Lime Slurry Disposal Line Condition Assessment Project; for the Division of Water; to authorize a transfer and expenditure up to $1,011,279.78 from the Water General Obligations Bond Fund; and to authorize an amendment to the 2016 Capital Improvements Budget. ($1,011,279.78)
Attachments: 1. ORD 2187-2016 Information, 2. ORD 2187-2016 Funding, 3. ORD 2187-2016 SWIF, 4. ORD 2187-2016 map
Explanation

1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Brown and Caldwell for the Hap Cremean Water Plant (HCWP) Lime Slurry Disposal Line Condition Assessment Project, Division of Water Contract No. 2041.

This project consists of three phases. Each phase is intended to build confidence in the capability of the in-line inspection technology before moving to the next phase.

Phases 1 and 2 were legislated under Ordinance No. 0760-2014, passed April 28, 2014. Phase 1 consisted of the condition assessment of a 12” water distribution main using an in-line inspection tool. Phase 2 consisted of the condition assessment of the DRWP 14” lime slurry disposal line and a pilot section of the HCWP 12” lime slurry disposal line.

The in-line inspection technology provided acceptable results in Phases 1 and 2, therefore, Phase 3 is ready to commence. Phase 3 will consist of the condition assessment of a two mile section and a 3 mile section of the HCWP lime slurry disposal line between the end of Phase 2 and the McKinley Quarry.

The planning area is “City Wide” because this project serves multiple planning areas.

1.1 Amount of additional funds to be expended: $1,011,279.78
Original Contract Amount: $1,336,013.71 (EL015711)
Modification No. 1 (current): $1,011,279.78
Total (Orig. + Mod. 1) $2,347,293.49

1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification explained in the original legislation (Ordinance No. 0760-2014).

1.3. Reason other procurement processes are not used:
The original contract was to build confidence in the capability of the in-line inspection technology while providing detailed information on pipe condition. This technology provided acceptable results to move forward with the planned Phase 3.

1.4. How cost of modification was determined:
A cost proposal provided by Brown & Cal...

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