Explanation
BACKGROUND: This ordinance authorizes the purchase of two (2) Fujitsu fi-6800 high-speed scanners and two (2) Fujitsu 1st year Scancare warranties for the Income Tax Division. These scanners are replacement units for two (2) of the four (4) Fujitsu fi-5900c high-speed scanners currently used by the Income Tax Division. The scanners are heavily utilized for the secure high-speed scanning of Income Tax documents. The Income Tax Division has a need to replace existing equipment that frequently requires repair. The downtime while awaiting repair results in a backlog of scanning that impedes the efficiency of the Income Tax Division.
Bid Information: The Purchasing Department processed a formal bid for two (2) new Fujitsu fi-6800 scanners and two (2) Fujitsu 1st year Scancare warranties (RFQ001830) and three (3) bids were received. Harris, Mackessy & Brennan, Inc. (HMB) was deemed the lowest, most responsive, responsible and best bidder.
Contract Compliance: HMB’s contract compliance number is 311410213 with an expiration date of September 1, 2018.
Emergency Action: Is requested to continue operations in a timely manner without interruptions and backlog of scanning documents.
FISCAL IMPACT: This ordinance authorizes expenditure of $5,271.94 from the Income Tax Division’s General Fund Budget and the appropriation, transfer and expenditure of $22,994.20 from the General Permanent Improvement Fund.
Title
To amend the 2016 Capital Improvement Budget, to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize and direct the Finance and Management Director to issue a purchase order for two (2) Fujitsu fi-6800 high-speed scanners and two (2) Fujitsu 1st year Scancare warranties for the Division of Income Tax; to authorize the expenditure of $5,271.94 from the General Fund and $22,994.20 from the General Permanent Improvement Fund; and to declare an emergency. ($28,266.14)
Body
WHEREAS, it ...
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