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File #: 2071-2016    Version: 1
Type: Ordinance Status: Passed
File created: 8/3/2016 In control: Finance Committee
On agenda: 10/3/2016 Final action: 10/7/2016
Title: To authorize the Finance & Management Director to enter into two (2) Universal Term Contracts for the option to purchase Miscellaneous Medical Supplies with Bound Tree Medical, LLC and Midwest Medical Supply Co., LLC; to authorize the expenditure of two dollars ($2.00) to establish the contract from the General Fund ($2.00); to waive relative provisions of the City Code related to competitive bidding; and to declare an emergency.
Attachments: 1. AC Account Info - Ord# 2071-2016, 2. Ord# 2071-2016 - Bid Waiver Form
Explanation

Background: This ordinance is for the option to establish two (2) UTC contracts for Miscellaneous Medical Supplies to be used by the City of Columbus, Division of Fire, EMS (Emergency Medical Services) personnel. This bid was coordinated with the City of Westerville so they may use the contract to order items on an as needed basis. The term of the proposed option contract is through June 30, 2018, with an option to extend for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 2, 2016.

The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the City Code (RFQ001468). Forty-eight (48) bids were solicited; two (2) bids were received.

Multiple contracts are being awarded for Miscellaneous Medical Supplies. The specification stated that it is the intent of the City to award multiple contracts based on the supplier’s lowest priced items, discounts, and the manufactures available through the supplier’s catalog, pricelist, or web catalog, for each group listed.

The City implemented an e-catalog in January 2016. The City will upload into the e-catalog catalog type and price list type UTC contracts. By uploading these two (2) catalogs or price lists to the e-catalog, the Division of Fire and other City agencies will be able to search, review and order the needed items at discounted and best value prices. This change will enable the City agencies to more efficiently purchase miscellaneous medical supplies with cost savings.

A waiver of regulations is being submitted to award to multiple suppliers and to award two (2) contracts as the Code does not envision multiple awards for the same group.

The Purchasing Office is recommending award to the lowest, responsive, responsible, and best bidders as follows:

Bound Tree Medical, LLC: CC# 311739487; Expires: 2/27/2018
Midwest Medical Supply Co., LLC: CC#431741196; Expires: 3/16/2018
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